Bookkeeper

BOOKKEEPER

Company Overview

Denair HVAC Inc. is a rapidly growing, trusted commercial mechanical contractor specializing in challenging HVAC projects, design, installation, and preventative maintenance across the New York Metropolitan area. We are seeking a meticulous and experienced 100% Remote Bookkeeper to manage the day-to-day financial operations. This crucial role requires a self-starter who can effectively maintain accurate records and seamlessly communicate with our team located in New York, without the requirement for any office visits.

Position Summary

The Bookkeeper will be responsible for maintaining accurate and timely financial records for Denair HVAC, working exclusively from a secure home office environment. Success in this role demands strong discipline, a solid understanding of bookkeeping principles, and proven experience within a project-based, service-oriented business (construction or contracting experience is highly preferred). The ideal candidate is a proactive communicator and highly efficient in remote workflow management.

Key Responsibilities (Remote Workflow Focused)

• Daily Transaction Management: Record and categorize daily financial transactions, including accounts receivable (A/R), accounts payable (A/P), and general ledger entries, utilizing secure remote access.
• Virtual Collaboration: Maintain proactive, professional communication with Project Managers and the Office Manager via scheduled video conferences (e.g., Zoom/Google Meet), email, and instant messaging to ensure workflow synchronization with the New York office.
• Digital Invoicing & Billing: Manage the end-to-end billing cycle. Create accurate and timely invoices for services, using digital records and cloud-based Field Service Management (FSM) software to track job-specific costs (labor, parts, billable expenses).
• Reconciliations: Perform all monthly bank, credit card, and vendor statement reconciliations digitally, ensuring the integrity of financial data from secure bank feeds and scanned documents.
• Job Costing Integrity: Work diligently to accurately track and allocate costs associated with specific HVAC projects and service contracts, providing financial clarity on project profitability.
• Reporting & Confidentiality: Prepare foundational financial reports (P&L, Balance Sheet) and submit them electronically to management while strictly adhering to data security protocols for all sensitive financial information.

Qualifications Required:

• Experience: Minimum of [3] years of professional bookkeeping experience, ideally within the construction, HVAC, or mechanical contracting industry.
• 100% Remote Success: Documented ability to work 100% independently, manage time effectively, and meet strict deadlines without direct, in-person supervision.
• Software Proficiency: Intermediate to advanced proficiency with QuickBooks Desktop/Online and Microsoft Excel.
• Technical Setup: Must have a reliable, high-speed internet connection, a quiet, dedicated home office setup, and a commitment to maintaining necessary data security and uninterrupted work access.
• Skills: Exceptional written and verbal communication skills; demonstrated proficiency with video conferencing and cloud-based file management.

Preferred:

• In-depth experience with job costing and integrating data from field service management (FSM) software (e.g., Service Titan, Procore, etc.).
• Experience processing payroll remotely.

Why Join Denair HVAC?

• True Flexibility: Enjoy the freedom and convenience of a 100% remote role, giving you exceptional work-life balance.
• Impact: Play a critical role in managing the financial health and growth of a reputable, rapidly scaling New York mechanical contractor.
• Compensation: Competitive salary
• Support: We provide the necessary technological access, training, and support to ensure a seamless and productive remote workflow.

To Apply: Please submit your resume and a detailed cover letter addressing your specific bookkeeping experience (especially in contracting or construction) and outlining the strategies you use to maintain high productivity and communication standards in a 100% remote work setting.

Job Type: Full-time

Benefits:

• Pay raise
• Work from home

Experience:

• Bookkeeping: 3 years (Preferred)

Work Location: Remote