Administrative Assistant

3 days ago

Manila, National Capital Region, Philippines BruntWork Full time $40,000 - $60,000 per year

This is a remote position.

Schedule: Monday to Friday, 4AM–8AM (Newport Beach, CA)
Total Weekly Hours: 20 Hours

Join a dynamic entrepreneur managing multiple businesses across property management, photography, and video production. This innovative business owner is scaling operations rapidly and needs a trusted partner to streamline processes, maintain organizational excellence, and support growth. You'll work with someone who embraces automation, leverages cutting-edge tools like ChatGPT, and values efficiency. This is a unique opportunity to become an integral part of diverse business operations while gaining exposure to multiple industries and entrepreneurial best practices.

Our client is seeking a highly organized and detail-oriented Administrative Assistant to serve as the right hand to a thriving multi-business entrepreneur. In this role, you'll be responsible for keeping property management operations on track, producing critical monthly reporting, and implementing automation systems that enhance efficiency. The position offers variety, growth potential, and the satisfaction of directly contributing to business success across multiple ventures.

Responsibilities

  • Generate monthly Airbnb property reports by collecting and analyzing guest and payment data

  • Prepare financial summaries and occupancy reports for property management stakeholders

  • Manage invoice creation, distribution, and billing across multiple business lines

  • Conduct research and lead generation activities, including contact information gathering and meeting scheduling

  • Set up and monitor Google Alerts and automated systems for business intelligence

  • Implement ChatGPT-powered automation and streamline workflows as directed

  • Support day-to-day administrative functions across property management, photography, and video production businesses

  • Maintain organized records and ensure timely completion of recurring administrative tasks

Requirements

  • Advanced proficiency in Microsoft Excel and Google Suite for reporting and data analysis

  • Strong attention to detail with proven experience in financial data entry and report preparation

  • Track record of success in administrative support, invoice management, and billing

  • Quick learner with the ability to master new platforms and systems efficiently

  • Exceptional organizational skills with the ability to manage multiple business lines simultaneously

  • Reliable high-speed internet connection and professional remote work setup

  • Experience with research, lead generation, or automation tools preferred

  • Self-motivated with strong time management skills in a remote environment

Independent Contractor Perks

  • Permanent work-from-home arrangement

  • Immediate start

ZR_26666_JOB

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