Finance Associate

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Reports To: Finance Manager
Location: Remote (Philippines)
Department: Finance

Overview:

We are seeking a meticulous and reliable Finance Associate to manage accounts payable and receivable functions for our growing business. The successful candidate will support cross-functional finance processes including payroll approvals, invoice management, expense tracking, and financial reporting. The role requires collaboration with both internal stakeholders and external vendors to ensure efficient and compliant financial operations.

Key Responsibilities:

Accounts Payable

• Process supplier invoices and ensure accurate data entry and coding into accounting systems.
• Coordinate with internal approvers to validate and schedule invoice payments.
• Allocate expenses correctly to departments/projects and maintain audit-ready records.
• Apply Moss card transactions and ensure spend categorization aligns with internal policies.
• Set and enforce spending rules for Clinical Managers (CMs) regarding grocery and operational expenses as directed.

Accounts Receivable

• Issue client invoices accurately and in a timely manner.
• Track outstanding receivables and follow up on overdue accounts.
• Reconcile payments received and escalate discrepancies or late payments.

Payroll & Employee Expenses

• Assist with payroll approvals and documentation, under the supervision of Rachel.
• Process employee reimbursement claims and verify supporting documents for accuracy and policy compliance.
• Maintain up-to-date records of staff-related financial transactions.

Reporting & Controls

• Summarise monthly/quarterly expenses in a simple, visual format for owner review.
• Highlight anomalies, overspending, or red flags to support data-driven decision-making.
• Reconcile bank statements, credit card transactions, and supplier balances.
• Support internal and external audits with accurate documentation and reconciliation reports.

Qualifications & Skills:

• Proven experience in a finance or accounting support role, ideally with exposure to international businesses.
• Proficiency in Xero or similar accounting software.
• Strong Excel/Google Sheets skills, especially for expense summaries and data reconciliation.
• Detail-oriented with strong organizational and time management skills.
• Discreet with confidential information and proactive in identifying process improvements.
• Comfortable working with remote teams and across multiple time zones.

Preferred Experience:

• Experience with tools such as Moss, Loom, or similar financial platforms.
• Familiarity with multinational payroll processing or working with Dutch/European entities is a plus.
• Previous BPO or virtual finance support experience.

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