document specialist

4 days ago

Makati City, National Capital Region, Philippines Premium Megastructures Inc. Full time ₱900,000 - ₱1,200,000 per year

  1. Implements and maintains document control processes and procedures.

  2. Develops and maintains the Document Management System.

  3. Manages all flows of documents either in electronic form or on paper support.

  4. Ensures Document Management accordingly to established procedures or standards (documents' numbering, formats, issuance, review, dispatch, recording and archiving)

  5. Maintains and manages electronic and hard copy documents as required.

  6. Process incoming documentation (registration in the QMS, internal distribution, archiving)

  7. Process outgoing documentation (transmit to Client and Suppliers /3rd parties)

  8. Make sure that controlled copies of latest approved documents are distributed internally and externally (Clients and Suppliers)

  9. Ensures control and coordination of projects documentation and data.

  10. Ensures all drawings/documentation are correctly identified, distributed and file/stored.

  11. General document control activities such as photocopying, scanning, analysis of supplier's documents compliance with Project standards regarding numbering and all other aspects related to document quality.

  12. Assistance in the preparation, collation and issue of reports and registers as may be required.

  13. Communicated and liaises with Project Teams, Suppliers/3rd parties to agree standards, systems, efficient flow of documentation, hand-over and close-out of Project activity to ensure consistency in document control as required.

  14. Monitors technical documents review and approval in accordance with agreed schedule.

  15. Monitoring of documentation progress in cooperation with the project planner.

  16. Ensuring the use of standardized forms and templates.

  17. Set-up Project folders and facilitate Project communication process.

  18. Establishes and maintains the Master Document register in cooperation with the Project Team/Departments

  19. Document Processing/Billing preparation and bidding preparation

  20. Other relevant duties/tasks as directed by Contract Managers/Site Managers/Department Managers

QUALIFICATIONS

EDUCATION/CERTIFICATION:

  • Bachelor's Degree in Industrial Engineering/ComSci, IT, Business/Office Administration
  • Excellent communication skills
  • Attention to details

REQUIRED KNOWLEDGE:

  • Must have knowledge in Record Keeping/File Management
  • With ISO background
  • With experience working in a construction company

Job Types: Full-time, Permanent

Benefits:

  • Company events
  • Health insurance
  • Life insurance
  • Opportunities for promotion
  • Paid training
  • Pay raise
  • Promotion to permanent employee

Work Location: In person

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