Administrative Staff
1 day ago
Administrative Staff
The Administrative Staff plays a crucial role in supporting the daily operations of an organization by managing various administrative tasks , accounting duties, purchasing duties and ensuring smooth workflow. This position impacts the efficiency and organization of office processes, directly contributing to the overall success of the team. The environment is typically fast-paced and collaborative, requiring effective communication and organizational skills to handle multiple responsibilities concurrently.
Key Responsibilities
Administrative Duties:
- Provide administrative support, including managing schedules, organizing meetings, and coordinating travel arrangements.
- Assist in preparing and processing financial documents, such as invoices, purchase orders, and expense reports.
- Maintain filing systems and databases to ensure easy access and retrieval of important documents and information.
- Serve as a point of contact for internal and external inquiries, providing timely and professional responses.
- Assist in the preparation of reports and presentations, compiling data and ensuring accuracy.
Accounting and Purchasing Duties:
- Process accounts payable and receivable in a timely and accurate manner
- Maintain organized financial records and audit-ready documentation
- Ensure compliance with internal controls and accounting standards
- Research and evaluate suppliers to ensure quality, cost-effectiveness, and timely delivery
- Create and manage purchase orders (POs) and maintain PO records
- Track and manage inventory levels to ensure sufficient stock
- Handle returns, discrepancies, and supplier issues
- Maintain accurate vendor and purchasing records
Requirements:
- Bachelor's degree in Accounting, Finance, Business Administration, or related field
- Fresh graduates are welcome to apply
- Strong organizational and multitasking abilities to handle various administrative duties efficiently.
- Excellent verbal and written communication skills for effective interaction with team members and stakeholders.
- Proficiency in office software applications, including word processing, spreadsheets, and presentation tools.
- Basic financial acumen to support the processing of financial documents and reports.
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