Senior AP Specialist

Job Title: Senior AP Specialist / AP Team Lead

Location: Alabang, Muntinlupa (3 times a week RTO -Hybrid)

Mode of Hiring: Full time Contract

JOB SUMMARY: The FSSC Senior Specialist supports the Team Lead in the daily accounts payable processing

that includes payment and reconciliation with the vendor's statement of account, handle

supplier inquiries and other task that may be assign from time to time.

JOB RESPONSIBILITIES:

The FSSC Senior Specialist key responsibilities is to ensure that day to day operation of the Procure to Pay process is delivered in accordance with the SLA / company's financial policies and procedures. The role will review the work of the Specialists and prepares monthly reports, analysis and reconciliation of ledger accounts in an accurate and timely manner.

KEY RESPONSIBILITIES:

Accounts Payable

· Perform receipt of service invoice in MFG Pro based on approved invoices;

· Review employee expense report in accordance with Travel and Expense Policy;

· Review and confirm voucher registers;

· Ensures Delegation Of Authority (DOA) is updated and correct;

· Review the payment selection register to ensure completeness of the payment batch;

· Review payment batch register initiated by the specialist and seek approval from local

finance for funding / uploading in online banking system;

· Ensures that all payment batches are authorized on time and within the prescribed

schedule;

· Review weekly status report and coordinate with local finance to resolve identified

issues;

· Review and analyze the monthly accrual file and ensure that all items are accrued and

correct account codes has been assigned;

· Monitors AP Aging Report;

· Coordinates with customers for any query and/or disputes;

· Coordinate with concerned department / local finance to check status of unpaid

invoices;

· Ownership in investigating and resolving any Accounts Payable items on the Cashbook;

· Main liaison with ERP experts for the processes of AP and Payment

· Carry out daily work in order to meet performance measures set in service level

agreements between local entities and the FSSC;

· Other related duties which may be assigned by immediate superior from time to time;

Accounts Reconciliation and other reports

· Review reconciliation of supplier statements;

· Analyze details of various AP accounts and review unusual balances. Resolve any

discrepancies and propose correcting entries based on the analysis;

· Sends account analysis to local site for further review;

· Review AP reports created by the Specialist and correct any discrepancy found in the

report

· Data / reports preparation for CARS declaration and load data to CARS;

· Responsible in sending the monthly declarations to partner entities to verify balances loaded in CARS

Other Admin Functions

· Consolidate information gathered for the monthly Balance Score Card Reporting;

· File and update application of allowable overtime/offset and leaves in Peoplecore;

· Update man-hours based on actual time spent per process;

· Review and update subordinate's man hours spent for FSSC Billing charges;

· Support project implementation by providing process details and data support and

conduct UAT. Document UAT as result of the testing performed;

· Conduct self evaluation based on defined performance target;

· Audit support by gathering all required documents requested by the auditor. Attend to

any audit inquiries as may be required in the process;

People Management:

· Supervise Specialist administratively (assign and delegate tasks/activities)

· Help and support Team Lead / Supervisor in the performance evaluation of subordinates through Performance Review on a regular basis

· Drives conflict resolution of the personnel

· Conduct coaching and mentoring to subordinates

· Initiate rewards and merit performance of subordinates

· Conduct interviews to new staff and provide employee orientation

· Trains new AP Specialist

PRINCIPAL RELATIONSHIPS: (Persons/institutions with whom the position has direct contact):

A. Internal – Immediate Supervisor, Immediate Subordinates, Local Entities,

Procurement Team

B. External – Suppliers, Consultants, Applicants

JOB SPECIFICATIONS

Must Have:

· Obtained at least a Bachelor's/College Degree in Finance/Accountancy orequivalent.

· At least 4 years of Accounts payable or General Accounting related workexperience

· Should have experience with ERP Systems (MFG Pro/ Oracle preferred)

· Advanced skills in the use of MS Office Excel and Google applications

· Should have good analytical skills

· Above average communication and interpersonal skills

· Good oral and written communication skills

· Team player skills

· Be able to work in a structured environment

· Good people's skills

Preferred:

· Advantage given to Accounting, Business Administration or other business related courses

· Experience in Shared Services/ BPO

· Proven ability to work under pressure.

· Able to work with the least supervision needed

· Worked in an international and culturally diverse organization