AP Specialist

6 days ago

Ayala Alabang, National Capital Region, Philippines Ascendion Full time ₱18,000 - ₱20,000 per year

The AP Specialist is responsible for executing the Procure-to-Pay process in accordance with SLAs and the company's financial policies using the designated ERP system. This role ensures that all transactions—including reporting, accruals, reconciliations, and other assigned tasks—are completed accurately and in a timely manner.

Accounts Payable Responsibilities

  • Sort and validate supplier invoices and supporting documents.
  • Coordinate with local entities to obtain invoice approvals before processing.
  • Review employee expense reports and verify receipts.
  • Ensure all payment requests are approved in line with the Delegation of Authority (DOA) and purchase order details.
  • Process invoices using 2-way or 3-way matching (Invoice, PO, and Receiving Report).
  • Initiate payment runs according to the entity's payment schedule.
  • Secure timely approval for payment batches and ensure authorization within the prescribed timeline.
  • Prepare and maintain weekly invoice status reports.
  • Monitor invoice receipt and payment release schedules.
  • Generate weekly and monthly aging reports.
  • Investigate and resolve outstanding accounts payable issues.
  • Coordinate with vendors and local entities to address queries or disputes.
  • Prepare monthly accruals for unprocessed invoices and secure prior approval from local entities.
  • Create accrual entries based on approved lists.
  • Maintain AP documentation in the designated drive/server.
  • Perform daily tasks in accordance with service level agreements (SLAs) between local entities and the FSSC.
  • Execute other related duties as assigned by the immediate supervisor.

Accounts Reconciliation & Reporting

  • Reconcile supplier statements and update account statuses.
  • Prepare analytical reports for various AP accounts.
  • Generate and submit month-end reports.
  • Compile data and reports required for CARS Declaration.

Administrative Functions

  • Provide data for Balanced Scorecard reporting.
  • File and update overtime, offset, and leave applications in Peoplecore.
  • Record actual man-hours per process.
  • Support project implementation by providing process documentation, data support, and conducting User Acceptance Testing (UAT), including documentation of results.
  • Conduct self-evaluations based on defined performance targets.
  • Assist with audit requirements by gathering necessary documents and responding to inquiries.
  • Provide cross-functional support to the broader FSSC team beyond accounts payable tasks when needed.

Must Have:

  • Obtained at least a Bachelor's/College Degree in Finance/ Accountancy or equivalent
  • At least 2 years in accounts payable or general accounting-related work experience
  • Experience with AR/AP/GL modules using ERP Systems (Oracle/ MFG Pro)
  • Advanced skills in the use of MS Office application like Excel Spreadsheets and Google applications
  • Excellent work habits, including a willingness to work the hours necessary to get the job done.
  • Be able to work in a structured environment o Good oral and written communication skills

Job Types: Full-time, Permanent

Pay: Php18, Php20,000.00 per month

Benefits:

  • Paid training
  • Promotion to permanent employee

Work Location: In person

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