Timing Officer

Timing Officer

The Timing Officer is responsible for managing the accurate timing and recording of participant performances in marathons and multi-sport events. This role involves coordinating timing systems, collaborating with internal team and performing cross-functional roles, and ensuring a seamless and reliable timing experience for participants.

Main Responsibilities

Pre-Event

1. System Planning & Course Mapping

• Work closely with the event organizers to understand the course layout and identify strategic locations for timing points.
• Consider the transition areas for multisport events.
• Upload and set up the registration list in the timing software and perform data cleaning whenever necessary.
• Make a list of all essential timing components, including timing mats, antennas, RFID chips, backup systems, clocks, and any other necessary accessories.

B. Inventory Management

• Create an inventory list of all timing equipment.
• Coordinate inventory of other items such as RFID tags with production leaders on the actual usage of supplies.
• Ensure that all necessary tools and spare parts are readily available.
• Test all equipment before packing for an event.
• Complete the equipment checklist of all essential event components created by the team leaders.
• Pack all necessary accessories needed for event setup.
• Collaborate with Timing Team Leader or Product Fulfillment Team Leaders all the equipment and tools needed for procurement.

During Event

C. Equipment Deployment

• Oversee the setup, testing, and calibration of timing equipment for marathon and multi-sport events.
• Ensure that timing equipment is set up well before the event starts. Perform final tests to confirm that all systems are operational.
• Implement basic troubleshooting as instructed by Event Leaders.
• Report any issue encountered promptly with the Event Leaders to implement resolution immediately.

D. Spotting and Participant Identification

• Identify and record participant bib numbers or other identification details as they pass through designated timing points.
• Relay real-time information to the central timing team, including participant bib numbers.
• Communicate effectively with the timing team regarding any issues, challenges, or irregularities observed.
• Coordinate with event organizers and emergency services as needed.

E. Taking Photos and Participant Identification

• Ensure all camera equipment is in working order, and carry any necessary accessories, such as extra batteries and memory cards
• Capture clear and identifiable images of participants, emphasizing bib numbers or other identification details.
• Transfer and organize photographs promptly to facilitate quick participant identification and verification by the timing team.

Post-Event

F. Photo Verification

• Review and verify participant photos captured at various checkpoints during the marathon.
• Cross-reference participant bib numbers or identification with spotter list to ensure accuracy.

G. Results Processing

• Collect raw timing data from various sources, including timing systems, manual records, and photo verification.
• Implement adjustments for factors such as chip time, gun time, and any penalties.
• Analyze race data to identify anomalies or discrepancies in timing results.
• Conduct thorough validations to ensure the accuracy and integrity of participant timings.
• Identify and resolve any discrepancies in participant data, timing records, or photo verification results.
• Collaborate with the timing team, photographers, and event organizers to address issues promptly.
• Coordinate the preparation and publication of final race results on various platforms.

Qualifications:

• Bachelor's degree in Industrial Engineering, Computer Engineering, Electronics Engineering, or a related field.
• Previous experience in timing operations for marathons, road races, or multi-sport events.
• Familiarity with RFID timing systems, electronic timing mats, and related equipment.
• Strong attention to detail and accuracy in timing data management.
• Excellent organizational and communication skills.
• Ability to work collaboratively with event organizers, technical teams, and volunteers.
• Excellent attention to detail and a commitment to accuracy.
• Proficient in relevant software and data analysis tools.
• Effective communication skills and the ability to work well under pressure.
• Availability to work flexible hours, including weekends and holidays during event periods.

Working Conditions:

This role involves onsite presence during marathon and multi-sport events, often on weekends and outside regular office hours. Travel to event locations may be required.

This job description outlines the responsibilities and qualifications for a Timing Operator in the context of marathons and multi-sport events. Adjustments can be made based on the specific requirements and technology used in the events.

Job Types: Full-time, Permanent

Pay: Php16, Php20,000.00 per month

Willingness to travel:

• 50% (Required)

Work Location: Remote

Expected Start Date: 10/13/2025