Documentation Staff

7 hours ago

LapuLapu City, Central Visayas, Philippines Sto. Niño de Cebu Finance Corp. Full time ₱150,000 - ₱250,000 per year

High Leap Shared Services Corp. is an affiliate company of Skygo Marketing Corporation.

SKYGO Marketing Corporation is one of the country's leading producers of alternative motorcycle brands with a portfolio of motorcycle models distributed in over 230 branches across the country. It is part of a bigger group of companies in the retail, logistics, supply chain, and financing industries.

We are hiring for:

DOCUMENTATION STAFF

Brief Description and Purpose of the Position

The Documentation Staff is responsible for the receiving, keeping, segregating, sending, and releasing of various documents critical to our business operations. The position contributes directly to the company's success by ensuring the accuracy and compliance of documentation with industry standards and internal policies.

Competencies

  • Document Handling

  • Checks fully used AF (Accountable Form) for completeness of serial number

  • Encode the fully used AF from the branches for monitoring
  • Segregates the documents for various departments from the branches
  • Prepare the documents from different departments for sending the branches
  • Pack (outgoing deliveries) and unpack (incoming deliveries) parcels/deliveries from and to the branches

  • Documentation and Record Keeping

  • Keeps customers' contract and OR CR

  • Stores unused accountable forms and credit documents
  • Classifies and arranges the contracts per branch in the storage room
  • Retrieves customers' contract that are fully paid for disposal
  • Retrieves customers' contract for branch reference (as needed)

  • Supplier Coordination

  • Tracks the delivery status of the documents to and from the branch

  • Verifies the billing statement from the courier before giving the final report to treasury for payment
  • Implement quality control measures to maintain compliance with the standards in documentation
  • Ensure timely and accurate monitoring of the incoming and outgoing documents

Qualification Standards

  • Education: Bachelor's degree in any related course
  • Experience:At least 1 year of relevant experience. Fresh grads are welcome to apply.

  • Others:

  • Proficient in MS Office Suite and other relevant software applications

  • Excellent Communication and Interpersonal skills
  • Strong organizational abilities and attention to detail

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