Accounts Payable Staff

1 week ago

LapuLapu City, Central Visayas, Philippines The Beach Park-Hadsan Full time ₱110,400 - ₱220,800 per year

Job Description:

Invoice Processing & Verification

  • Receive, review, and verify invoices, purchase orders (POs), delivery receipts, and supporting documents.
  • Match invoices with approved POs and receiving reports to ensure accuracy of quantities, pricing, and terms.
  • Check for proper approvals and cost center coding prior to posting.

Payments & Disbursements

  • Prepare and schedule weekly or monthly check runs, online fund transfers, or petty cash replenishments.
  • Ensure timely payment to suppliers, contractors, and utility companies to avoid penalties or service interruptions.
  • Maintain accurate records of disbursements and ensure proper filing for audit and reference.

Vendor & Supplier Management

  • Coordinate with the Purchasing and Receiving Departments to resolve discrepancies between invoices and deliveries.
  • Respond to vendor inquiries and reconcile vendor statements regularly.
  • Maintain an updated supplier database, including contact details, bank information, and credit terms.

Reconciliation & Reporting

  • Prepare monthly accounts payable aging reports for management review.
  • Reconcile Accounts Payable sub-ledger to the General Ledger.
  • Assist in month-end and year-end closing by providing required schedules and documentation.

Compliance & Controls

  • Ensure all disbursements comply with resort policies and internal control procedures.
  • Assist in implementing accounting systems, policies, and procedures for better efficiency.
  • Safeguard checkbooks, vouchers, and financial records.

Qualifications:

  • Bachelor's degree in Accountancy, Finance, or related field.
  • At least 1–2 years of experience in accounts payable or general accounting, preferably in a hotel or resort environment.
  • Familiarity with hospitality operations (e.g., purchasing cycles, food & beverage invoices, supplier credit terms).
  • Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle, or resort-specific PMS systems).
  • Strong attention to detail, organizational skills, and ability to work in a fast-paced environment.

Job Type: Full-time

Pay: Php550.00 per day

Benefits:

  • Employee discount
  • On-site parking
  • Pay raise
  • Promotion to permanent employee

Work Location: In person

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