HR and Admin Specialist

3 days ago

Ortigas Post Office P, Philippines Reside Horizon Full time ₱180,000 - ₱360,000 per year

Qualifications:

  • Bachelor's degree in Human Resources Management, Business Administration, Psychology, or a related field.
  • Strong verbal and written communication for interacting with staff, candidates, and clients.
  • Minimum of 6 months of relevant experience in HR support, office administration and payroll.
  • Experience with HR processes such as onboarding, recruitment coordination, employee record management, and compliance is preferred.

Core Competencies

  • Confidentiality: Ability to handle sensitive employee information with discretion and integrity.
  • Customer Service Orientation: A proactive and friendly approach to serving internal employees and external candidates.
  • Adaptability: Ability to thrive and manage shifting priorities in a dynamic, high-volume BPO environment.

I. Human Resources Support (HR)

  • Recruitment and Onboarding:
  • Coordinate and schedule interviews with candidates, recruiters, and hiring managers.
  • Prepare and manage new hire requirements, documents, and employee files.
  • Facilitate and present during new employee orientation and initial onboarding sessions.
  • Assist in tracking applicants using the Applicant Tracking System (ATS).
  • Employee Records and Administration:
  • Maintain and update all physical and digital employee records (201 files) with high accuracy and confidentiality.
  • Process and file HR-related documents, including change requests, resignations, and memos.
  • Assist in the administration of employee benefits, such as HMO enrollment and government-mandated benefits (SSS, PhilHealth, Pag-IBIG).
  • Timekeeping and Payroll:
  • Collect, verify, and monitor daily time records (DTRs) and timekeeping data.
  • Support the payroll team by compiling and submitting accurate attendance, leave, and overtime reports.
  • Address basic employee inquiries regarding timekeeping, leave balances, and initial payroll concerns.

II. Administrative Support (Admin)

  • Facilities and Supply Management:
  • Monitor and maintain office supplies, breakroom items, and administrative inventory.
  • Coordinate with vendors and suppliers for office equipment and facility maintenance, as needed.
  • Manage incoming and outgoing documents, mail, and courier services.
  • Office Operations:
  • Provide support for employee events, training sessions, and company activities, including logistics and venue setup.
  • Act as the first point of contact for external guests, visitors, and general administrative inquiries.
  • Ensure the general cleanliness and organization of the HR and Admin office areas.

Qualifications

  • Education: Bachelor's degree in Human Resources, Psychology, Business Administration, or a related field.
  • Experience: Previous internship, OJT, or related work experience in an administrative or BPO setting is an advantage, but fresh graduates are encouraged to apply.
  • Knowledge: Basic understanding of Philippine Labor Laws and standard HR processes is a plus.
  • Skills:
  • Excellent Communication Skills (written and verbal English and Filipino).
  • High Attention to Detail for accurate record keeping.
  • Proficient in MS Office applications (Word, Excel, PowerPoint).
  • Strong organizational and time management abilities.

Job Type: Full-time

Pay: Php25, Php28,000.00 per month

Benefits:

  • Paid training
  • Pay raise

Work Location: In person

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