Executive Assistant with Parallegal Background

5 days ago

Philippines Virtual Assist Full time ₱250,000 - ₱500,000 per year

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant with a Paralegal background to provide high-level administrative and legal support to our executive team. This role requires exceptional multitasking abilities, strong communication skills in both English and Portuguese, and a deep understanding of legal documentation, scheduling, and executive operations. The ideal candidate will serve as a key partner in maintaining efficiency, managing sensitive information, and ensuring smooth coordination across all aspects of business and legal operations.

Requirements

Key Responsibilities:

  • Manage executive calendars, appointments, and travel arrangements, ensuring optimal scheduling and time management.
  • Handle confidential correspondence, including legal documents, client communications, and internal memos.
  • Prepare, review, and organize legal contracts, agreements, and case-related files.
  • Conduct legal research and compile findings into concise summaries or reports.
  • Maintain and update databases, case files, and document management systems.
  • Draft, proofread, and edit legal and business correspondence, presentations, and reports.
  • Act as the primary liaison between executives, clients, and partners—ensuring timely and professional communication in both English and Portuguese.
  • Coordinate meetings, prepare agendas, take minutes, and ensure follow-up on action items.
  • Support business operations through project tracking, deadline management, and workflow optimization.
  • Assist in billing preparation, expense tracking, and other administrative financial tasks.
  • Anticipate executive needs and proactively resolve issues before they escalate.
  • Uphold confidentiality and handle sensitive information with the highest degree of professionalism.

Qualifications & Skills:

  • Minimum 2+ years of experience as an Executive Assistant, Legal Assistant, or Paralegal.
  • Strong command of English and Portuguese (both written and verbal).
  • Proficient in Google Workspace, Microsoft Office Suite, and document management tools.
  • Exceptional organizational, time-management, and multitasking abilities.
  • Strong attention to detail and accuracy in all deliverables.
  • Excellent interpersonal and written communication skills.
  • Ability to work independently, prioritize effectively, and handle confidential matters discreetly.
  • Familiarity with legal terminology, procedures, and documentation.
Benefits
  • Paid training
  • Work from home

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