Administrative Specialist

1 week ago

Makati City, National Capital Region, Philippines Peak Outsourcing, Inc. Full time ₱400,000 - ₱800,000 per year

Job Summary:

The Administrative Assistant provides comprehensive support to the management team by handling administrative, financial, and client-related tasks. This role requires exceptional organizational skills, meticulous attention to detail, and the ability to multitask effectively in a fast-paced environment. The ideal candidate is proactive, resourceful, and dedicated to ensuring the smooth and efficient day-to-day operations of the team.

Key Responsibilities:

· Financial & Administrative Support: Prepare financial statements, maintain accurate financial records, and assist with collections and client account follow-ups.

· Office Management: Proficiently use Microsoft Word and Excel for reports and documentation. Schedule and prepare for meetings, manage office and project inventory, and handle general administrative tasks.

· Client Coordination & Communication: Maintain positive client relationships, ensure timely communication, and handle correspondence via email, phone, and other channels.

· Logistics & Travel: Coordinate and manage travel arrangements and logistics for company activities.

· Information Management: Organize and maintain both physical and digital filing systems, and manage databases and spreadsheets with a high degree of accuracy.

Qualifications & Skills:

· Education: A degree in Business Administration, Finance, or a related field is preferred but not required.

· Experience: At least 2 years of proven experience in an administrative role, with a strong understanding of financial statement creation and maintenance.

· Technical Skills: High proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).

Core Competencies:

· Communication: Excellent verbal and written communication and interpersonal skills.

· Organizational: Highly organized, detail-oriented, and resourceful, with the ability to multitask and manage time effectively.

· Problem-Solving: Strong problem-solving skills and adaptability to changing environments.

· Independence: Ability to work independently with minimal supervision.

· Character: A proactive, reliable, and trustworthy individual who handles sensitive information with discretion.

· Professionalism: Professional and courteous, capable of representing the company positively to both clients and colleagues.

· Teamwork: A strong team player who can collaborate effectively across all levels.

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