Production Administrative Assistant

5 hours ago

Pulong Santa Cruz, Calabarzon, Philippines Sterling Pacific Ventures Corporation Full time ₱250,000 - ₱450,000 per year

A Production Administrative Assistant should be professional, polite, and attentive while also being accurate. You should always be prepared and responsive, willing to meet each challenge directly. Must be comfortable with computers, general office tasks, and excel at both verbal and written communication. To provide support to the Manufacturing Head and Supervisor in assisting with manufacturing schedules, product and supply inventories. Supporting communications with stakeholders, and general help with administrative tasks at Company's manufacturing sites.

Duties and Responsibilities:

  • Provides administrative support to ensure efficient office operations.
  • Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors.
  • Maintains and updates the manufacturing calendar; manages and prioritizes schedules
  • Assists in implementing manufacturing procedures, policies and documentation.
  • Supports continuous improvement of manufacturing controls and materials planning functions
  • Setting appointments and arranging meetings
  • Drafts and edits letters, reports, and other documents.
  • Researches as requested and compiles and summarizes information for reports or presentations.
  • Works closely with other administrative staff and supports other colleagues as needed.
  • Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
  • Ensures that deadlines are met and adapts to changing priorities.
  • Presents a positive and professional image for the organization.
  • Provide assistance in creating and maintaining report and documentations.
  • Compiling reports and spreadsheets and preparing spreadsheets
  • Assist Production Sup & Head in cascading weekly schedules of employees .
  • Organize and provide documents, reports and information.
  • Coordinate work space, computer, and supplies for new employees with IT department. Maintain and reorder office supplies.
  • Resolve administrative problems by coordinating preparation of reports, analyzing data, and finding solutions.
  • Act as a liaison with other departments and outside agencies, including other staff, when directed.
  • Work independently and within a team on special projects, which could include presentations, mailings, or proofreading.
  • Finding ways to improve administrative processes
  • Performs and assists all other tasks and duties that are not stipulated on this document but assigned by your superior or required by the company.
  • Performs and assists all other tasks and duties that are not stipulated on this document but assigned by your superior or required by the company.

Qualifications:

Education Level: Bachelor's Degree in Office Administration or equivalent

Experience: at least one (1) year experience of the job requirement

Specific Skills: Word processing skills, communication skills, database management skills, organizational skills, time management skills

Job Type: Full-time

Benefits:

  • Additional leave
  • Company Christmas gift
  • Company events
  • Employee discount
  • Health insurance
  • Life insurance
  • Opportunities for promotion
  • Paid training
  • Pay raise
  • Promotion to permanent employee

Ability to commute/relocate:

  • Santa Rosa City: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

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