Legal Assistant

1 week ago

Manila, National Capital Region, Philippines Your Outdesk Solutions Corp Full time

Apply here:

Job Brief

We are seeking a detail-oriented and reliable Legal Assistant to join our team remotely. You will play a critical role in supporting legal document management, transcription, and cost recording across client matters. Working with industry-standard tools including Smokeball, Foxit PDF, and TurboScribe, you will help ensure our legal administration is accurate, efficient, and compliant.

Responsibilities:

  • Save and organise emails and attachments from Outlook into Smokeball using defined naming conventions

  • Use Foxit PDF software to format, combine, and quality-control document attachments

  • Apply file-naming protocols and store materials in appropriate Smokeball folders based on document type

  • Record legal costs for incoming and outgoing emails using internal rules based on word count and context

  • Transcribe voice-recorded phone memos using TurboScribe, saving the text version into Smokeball

  • Record legal costs for voice memos and associated legal meetings or phone calls

  • Work in coordination with legal staff to maintain document and billing consistency across files

  • Optional Additional Responsibilities (based on experience/performance):

  • Draft simple correspondence to third parties for document/information requests

  • Follow up on unanswered communications professionally and promptly

  • Assist in preparing combined, paginated PDF briefs with tables of contents for expert witnesses and barristers

Requirements:

  • Previous administrative or legal support experience preferred

  • Strong written and spoken English communication skills

  • Excellent attention to detail and organisational skills

  • Comfortable using cloud-based systems and file management protocols

  • Willingness to work Brisbane business hours during training

  • Ability to follow structured naming conventions and administrative processes precisely

Desirable:

  • Prior experience using legal software such as Smokeball or similar

  • Background in law, paralegal work, or legal transcription

  • Familiarity with legal billing or cost recording methods

  • Ability to learn and apply internal policies around legal document handling

Software Proficiency:

  • Smokeball – Document and case management

  • Foxit PDF Editor – PDF editing and compilation

  • Microsoft Office Suite – Particularly Outlook and Word

  • TurboScribe – Voice transcription

  • Optional: Familiarity with legal software platforms or CRMs

Education:

  • Not required - Diploma or Certificate in Legal Administration, Business Administration, or equivalent experience

Personal Attributes:

  • Highly dependable with a strong sense of confidentiality and discretion

  • Self-motivated and capable of working independently once trained

  • Strong analytical skills with the ability to follow structured procedures

  • Adaptable and open to taking on additional tasks as proficiency grows

  • Professional and proactive in communication with both clients and colleagues

  • Easy to get along with.

Time Zone: Australian Business Hours

Applicant Location: Must be Filipinos living in the Philippines

About Outdesk

At Outdesk, our mission is to bridge the gap between exceptional talent in the Philippines and the dynamic business needs of our clients in Australia. We are committed to delivering bespoke recruitment and comprehensive employment solutions that foster long-term success for both our clients and staff.

​Employee Benefits

  • Paid Leave

  • 13th Month Pay

  • SSS

  • Philhealth

  • Pag-Ibig

  • BIR

  • HMO

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