Accounting Officer

Position Overview

The Accounting Officer is responsible for ensuring accurate financial recording, timely processing of accounting transactions, and compliance with statutory requirements. The role supports the Finance Manager/Controller in preparing financial reports, maintaining internal controls, and safeguarding company assets. The Accounting Officer also coordinates with internal teams, suppliers, and external partners (banks, auditors, government agencies) to ensure smooth financial operations.

Key Responsibilities

1. General Accounting & Bookkeeping

• Record and update all financial transactions in the accounting system (invoices, receipts, expenses, journal entries).
• Maintain accurate general ledger accounts and reconcile balances regularly.
• Ensure proper documentation, filing, and organization of accounting records.

2. Accounts Payable (AP)

• Process vendor invoices, validate supporting documents, and ensure correct account coding.
• Prepare and schedule payments (checks, online transfers).
• Monitor outstanding payables and address vendor concerns.

3. Accounts Receivable (AR)

• Issue sales invoices, statements of accounts (SOA), and monitoring of collection.
• Follow up overdue accounts and coordinate with Sales/Operations for reconciliations.
• Record collections and update customer ledgers.

4. Payroll & Employee Reimbursements

• Assist in payroll preparation and validate timesheets/attendance (if assigned).
• Process liquidations, reimbursements, and ensure complete supporting documents.

5. Bank Reconciliation

• Reconcile company bank accounts against the general ledger.
• Monitor deposits, fund transfers, credit memos, debit memos, and bank fees.

6. Government Compliance

• Prepare and file monthly, quarterly, and annual government reports (BIR, SSS, Pag-IBIG, PhilHealth).
• Assist in preparing BIR forms such as 1601C, 2550M/Q, 2307, 2316, and Annual ITR.
• Ensure compliance with local laws and deadlines.

7. Financial Reporting

• Assist in preparation of monthly financial statements (Balance Sheet, Income Statement, Cash Flow).
• Support in budget monitoring, variance analysis, and financial forecasts.
• Assist external auditors during year-end audit and provide requested schedules.

8. Internal Controls & Process Improvement

• Ensure adherence to accounting policies and internal controls.
• Recommend improvements to enhance accuracy, efficiency, and transparency.
• Safeguard company assets through proper documentation and monitoring.

9. Coordination & Administrative Support

• Liaise with banks, suppliers, and auditors
• Provide administrative support to the chairman
• Handle confidential information with discretion and professionalism.

Qualifications & Skill Requirements

Educational Background

• Bachelor's degree in Accounting, Accountancy, Finance, or related field.
• CPA license is a plus but not required.

Technical Skills

• Strong knowledge of accounting principles, financial reporting, and bookkeeping.
• Proficiency in MS Excel (pivot tables, formulas, lookup functions).
• Experience with accounting software (QuickBooks, Xero, SAP, NetSuite, or similar).
• Familiarity with BIR regulations, eFPS/eBIR, and statutory contributions.

Core Competencies

• High attention to detail with strong analytical skills.
• Excellent organization and documentation skills.
• Ability to meet deadlines and manage multiple tasks simultaneously.
• Strong problem-solving and reconciliation skills.
• Integrity, confidentiality, and professionalism.

Behavioral Traits

• Strong sense of responsibility and ownership.
• Good communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Willingness to learn and adapt to process changes.

Work Experience

• At least 2–3 years of relevant experience in accounting or finance.
• Experience in corporate finance, auditing, or general accounting is an advantage.