Admin Assistant

1 day ago

Paco Metro Manila, Philippines PLK Philippines Inc. Full time ₱150,000 - ₱250,000 per year

Company Description

Fifty years ago in New Orleans, Louisiana, Popeyes started as a small restaurant serving traditional Southern-Fried Chicken. Founded by Alvin C. Copeland Sr., Popeyes quickly became a worldwide sensation known for its juicy, Cajun-inspired fried chicken. In 2019, Popeyes opened its first restaurant in Arcovia City, Pasig, Philippines, bringing its signature flavors to the region. Today, diners can enjoy classic menu items such as honey biscuits, Cajun fries, Cajun rice, and chicken tenders, all made fresh daily.

Role Description

The Admin Assistant is responsible for providing administrative and clerical support to ensure efficient HR operations. This includes assisting with agency billings, uniform ordering and allocation, invoice documentation, and office supply replenishment. The role ensures accurate records, timely processing of transactions, and smooth coordination with internal departments and external partners.

  • Process billings for agencies accurately and on time; coordinate with agencies to verify billing details.
  • Ensure completeness of supporting documents for billings and related transactions.
  • Assist in ordering employee uniforms, coordinate with suppliers for delivery timelines, and maintain records of uniform issuance.
  • Organize and file all HR-related invoices and ensure all invoices are properly endorsed for payment.
  • Maintain a clear and accessible invoice tracking system for easy retrieval and audit readiness.
  • Monitor office supplies inventory, prepare and process replenishment requests, and coordinate with suppliers for timely delivery.
  • Maintain accurate records for billings, uniforms, invoices, and supplies to ensure accountability and smooth operations.

Qualifications

  • Bachelor's degree in Business Administration, Human Resources, or a related field.
  • At least 1 year of experience in HR administrative support.
  • Strong organizational and multitasking skills.
  • Excellent attention to detail and accuracy in billing and documentation.
  • Proficiency in MS Office applications (Word, Excel, Outlook).
  • Good verbal and written communication skills.
  • Ability to collaborate effectively with internal teams and external partners.
  • Strong time management skills to meet cut-offs and deadlines.
  • Problem-solving skills and initiative in addressing issues.
  • High level of professionalism and confidentiality in handling HR records and transactions.

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