Executive Assistant to the CEO

2 days ago

Quezon City, National Capital Region, Philippines Insular Oil Corporation Full time ₱800,000 - ₱1,200,000 per year

Skills/Education Required:

  • Must have at least 2 to 3 years of experience in administrative role reporting directly to upper management.
  • Strong accounting, engineering or mathematical background.
  • Excellent written and verbal communication skills.
  • Strong time and project management skills, the ability to organize and coordinate multiple projects at once.
  • Proficient in Microsoft office and other office productivity tools, with aptitude to learn new software and systems.
  • Ability to keep company confidences.
  • Willing to assign either in Quezon or Ortigas.

DUTIES AND RESPONSIBILITIES:

  • With a primary responsibility of supporting the CEO, provides support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently.
  • Maintains and refines internal processes that support the highest-ranking executives company-wide; coordinating internal and external resources to expedite workflow.
  • Manage professional and personal scheduling for CEO, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics.
  • Prepare, aggregate or consolidate reports; create trackers and report decks.
  • Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executive.
  • Manage, coordinate, and arrange senior executives' travel and travel-related activities, including hotel booking, transportation, and meal coordination.
  • Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database.
  • Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business.
  • Organize team communications and plan events, both internally and offsite.

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