Accounting Associate

5 days ago

Cagayan de Oro, Northern Mindanao, Philippines W & W Galam Corporation Full time ₱250,000 - ₱350,000 per year

Job Title: Accounting Associate

Location: Galam Building, Corner Serina Villarin Street, Carmen, Cagayan de Oro City

Job Type: Full-Time

Reports To: Finance Manager

Job Summary:

The Accounting Associate plays a critical role in managing daily financial transactions, handling accounts payable and receivable, maintaining cash flow, and supporting inventory management. This role is key to maintaining financial accuracy and stability in the office the ability to monitor, report, and resolve discrepancies. Thorough training and guidance will be provided to ensure you're able to perform your responsibilities correctly.

Key Responsibilities:

Accounts Payable & Expense Management

  • Receive, verify, and record invoices, bills, and expense claims accurately in the system.
  • Ensure all expenses are approved and coded correctly, and manage timely payments to vendors.
  • Maintain vendor records, monitor account balances, and address inquiries professionally.
  • Reconcile accounts payable monthly, preparing adjustments and tracking discrepancies for resolution and charging as needed.

Accounts Receivable, Sales & Cash Flow

  • Record daily sales and manage accounts receivable, following up on outstanding accounts and overdue payments.
  • Perform bank reconciliations, manage deposits and transfers, and monitor cash balances.
  • Prepare cash flow statements and forecasts to support financial planning.
  • Identify and monitor discrepancies in cash handling and sales, charging errors or shortages as required.

Inventory & Purchasing Oversight

  • Track inventory transactions, maintain accurate stock records, and process purchase orders.
  • Conduct regular inventory audits, investigating discrepancies, and charging or adjusting as necessary.
  • Coordinate with suppliers for order fulfillment and ensure optimal stock levels.
  • Generate inventory and purchasing reports, providing insights to support stock management.

General Office Support & Documentation

  • Assist in office administration tasks, including filing, maintaining financial documentation, and supporting audit preparations.
  • Collaborate with team members to ensure office policies and procedures are followed.
  • Support month-end and year-end closing activities, ensuring timely reporting.

Discrepancy Monitoring & Reporting

  • Regularly monitor accounts, inventory, and cash flow for discrepancies.
  • Report issues promptly, recommend corrective actions, and ensure accurate adjustments.
  • Implement best practices to minimize financial errors and improve record-keeping efficiency.

Qualifications:

  • Bachelor's degree in Accounting, Finance, or related field.
  • Fresh graduates are very much welcome.
  • Transcript of Records.
  • Tech-proficient and adept in Digital Tools and Platforms.
  • Strong organizational skills, detail-oriented, and capable of handling multiple tasks.
  • Ability to communicate effectively and collaborate with other office staff.
  • Must be able to report for duty from 8:00 AM to 5:00 PM.

Skills and Competencies:

  • Detail-Oriented: Ensure financial data accuracy in all transactions.
  • Analytical Thinking: Identify and address financial discrepancies.
  • Time Management: Prioritize tasks and meet deadlines efficiently.
  • Team Collaboration: Work well with colleagues across office functions.
  • Problem-Solving: Resolve issues proactively and provide solutions.

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