Contracts and Accreditation Officer

2 weeks ago

Ortigas Metro Manila, Philippines MGEN Thermal Full time ₱1,500,000 - ₱3,000,000 per year

Job Summary

The Contracts and Accreditation Officer maintains an efficient and compliant supplier network and contract preparation. This role is responsible for the end-to-end management of vendor relationships, starting with the accreditation process to ensure a reliable and qualified roster of suppliers. It involves meticulous contract drafting in coordination with Legal Department, monitoring compliance for bonds (if applicable), and documentation to safeguard the company's interests. The Officer acts as a primary liaison, coordinating with internal departments and external suppliers to resolve contractual issues during drafting, and facilitate necessary renewals or adjustments. Ultimately, this role contributes significantly thru risk mitigation by developing advantageous contract terms and continuously evaluating qualification of suppliers against corporate standards.

Responsibilities:

  • Administer the contract process by preparation of provisions ensuring rigorous compliance with all negotiated contract conditions, specifications, and company policies, while coordinating effectively with Legal, Procurement, End-users and Vendors.
  • Manage the entire supplier accreditation lifecycle, including evaluating applications, preparing recommendations for the Accreditation Committee, and maintaining an accurate, updated vendor database and document files in the system.
  • Monitor contractual compliance by proactively ensuring all required bonds are current and properly documented.
  • Facilitate effective vendor communication, proactively disseminating official notices (nonconformance and positive feedback), conducting due diligence for bank verification to fostering productive relationships with the registered supplier base
  • Identify opportunities for continuous improvement by providing insights into contract terms during drafting, to ensure maximum corporate advantage and recommending strategies for quality improvements for efficient contract execution, as applicable

Technical Competencies

  • Contract Preparation: Proficiency in standard contract drafting in coordination with Legal, negotiation support, with a strong understanding of legal provisions and corporate governance requirements.
  • Supplier Relationship Management (SRM) and Vetting: Developing, implementing, and enforcing supplier accreditation standards, including due diligence processes
  • Regulatory Compliance Knowledge: Familiarity with local and industry-specific procurement regulations and governance standards relevant to the power-generation sector that can have an impact to the contract drafting/preparation.
  • Advanced Documentation and Reporting: Skill in preparing formal reports, correspondence, official notices, and maintaining meticulous, audit-ready records.

Requirements:

  • Education – Bachelor's degree in Business Administration, Legal Management, Industrial Engineering, Supply Chain Management, or any related field.
  • Experience – Minimum of (3) years of demonstrated experience in a combination of contract management, procurement governance, or supplier accreditation/vendor management roles.

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