Senior Executive Assistant

1 day ago

Pasay, National Capital Region, Philippines Philippine International Convention Center - Government Full time ₱900,000 - ₱1,200,000 per year

DEPARTMENT: Office of the Deputy General Manager

EMPLOYMENT GRADE: EG 15

JOB SUMMARY

The Senior Administrative Assistant is responsible for providing over-all administrative

support services to the Deputy General Manager.

DUTIES AND RESPONSIBILITIES

  • Receives incoming communications and checks completeness of supporting documents before properly recording and transmitting to the Deputy General Manager (DGM);
  • Inspects disbursement vouchers and checks for the signature of the DGM;
  • Acts as appointment secretary of the Deputy General Manager and ensures that pertinent papers for meetings are in order;
  • Occasionally drafts letters and memorandum per instructions of Deputy General Manager and Executive Assistant;
  • Maintains a systematic filing of records of the office and ensures confidentiality;
  • Prepares monthly and daily requests for overtime of personnel;
  • Prepares monthly schedule of personnel in the office for the approval of the DGM;
  • Performs a variety of administrative and reception duties;
  • Ensures proper upkeep of work area and equipment assigned to her;
  • Conforms to PICCI policies, rules and regulations;
  • Performs other duties that may be assigned by the DGM or delegated by Executive

SKILLS/QUALIFICATIONS GUIDE

Education

  • Bachelor's Degree relevant to the job

Experience

  • Two (2) years of relevant work experience

Other Qualifications

  • Computer literate (MS Office)

    Bookkeeping, general clerical, able to take shorthand dictation

    Know how to operate standard office machines/equipment

Interested applicants may submit their application addressed to Atty. Melan M. Espela, Director, Administrative Department thru Ms. Rufel C. Cacho, OIC, HRMD Division to .  Kindly include the position applied for in the subject line.

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