AP/AR Specialist

AP/AR Specialist

About Telostaff:

We help companies and people be the best version of themselves.

Telostaff is a premier staffing agency specializing in connecting small and emerging U.S.-based businesses with talented, fully-remote professionals from the Philippines. Our mission is to foster growth and innovation by providing dynamic companies with the support they need to thrive. Unlike traditional BPO giants, we partner with agile, newer enterprises that offer a vibrant, collaborative, and fun work environment, free from rigid corporate structures. If you are looking to join a forward-thinking organization that values creativity and teamwork, consider applying today

Job Summary

We are seeking a reliable and detail-oriented AP/AR Specialist to manage accounts payable, assist with accounts receivable, and support the month-end close across two portfolio companies. This is a high-impact role for someone who thrives in structured, process-oriented environments, values precision, and enjoys building lasting systems. If you're experienced in and QuickBooks and looking to play a key role in a growing, hands-on finance team, we'd love to meet you.

Duties and Responsibilities

Accounts Payable:

• Own day-to-day AP operations for two portfolio companies, including managing shared AP inboxes and ensuring timely entry into
• Accurately code bills, apply vendor terms, and route for approval based on established workflows.
• Coordinate with local General Managers (GMs) to obtain approvals and manage payment timing.
• Maintain and reconcile AP aging reports; proactively resolve vendor issues.
• Maintain organized digital records of AP activity and supporting documentation in shared systems.

Accounts Receivable:

• Support cash application and monitor AR aging to escalate past-due accounts as needed.
• Generate and distribute customer statements; track responses and flag follow-up items.

Month-End Close Support:

• Assist with recurring journal entries (e.g., payroll accruals, depreciation, prepaids) under direction from the Accounting Lead.
• Maintain supporting schedules and ensure documentation is complete and properly organized.
• Update reconciliations or recurring reports.

Administrative and Cross-Functional Support:

• Document and maintain SOPs for AP/AR and close processes.
• Perform basic data entry and spreadsheet formatting (e.g., converting PDFs into structured Excel/Google Sheets).
• Support ad hoc administrative tasks across finance and operations when capacity allows.

Required Skills and Abilities

• 2+ years of experience in AP/AR or general accounting, preferably across multiple entities or within a portfolio setting.
• Proven hands-on experience with and QuickBooks; must be able to operate independently with minimal oversight in these systems.
• Strong attention to detail, consistency, and accuracy in financial entries and reconciliations.
• Proficiency in Excel or Google Sheets (e.g., lookups, filters, formatting).
• Strong written English and instruction comprehension.
• Dependable, organized, and thrives in a structured, process-driven environment.
• Team-oriented mindset with a willingness to assist on adjacent tasks as needed.
• Ability to work U.S. hours, with flexibility once independently working in the role depending on client preferences.

Preferred Qualifications

• Experience supporting multiple entities or working in a portfolio environment.
• Familiarity with accrual accounting and basic month-end close workflows.
• Exposure to drafting or maintaining Standard Operating Procedures (SOPs).
• Background in a fast-paced, collaborative finance or startup environment.

Telostaff Core Values and Benefits:

Together we…

• Focus On People: We consistently demonstrate care, love, dignity, and respect in all interactions, fostering deep connections and understanding.
• Embrace a Growth Mindset: We nurture curiosity, foster self-improvement, and approach challenges with a problem-solving and solution-oriented attitude, unlocking endless possibilities for personal and professional development.
• Pursue Excellence: We deliver exceptional customer service, maintain an unwavering commitment to quality, and continuously innovate to exceed expectations and set new standards of achievement.
• Operate Proactively: We take responsibility for actions, ensure tasks are completed efficiently, foster clear communication, and embrace gratitude as a guiding principle, embodying a culture of accountability and appreciation.

Benefits:

• Work remotely
• Internet Stipend
• Company IT equipment (laptop, monitor, etc.)
• 12 PTO Days + 12 Holidays annually
• 13th month pay
• Scheduled salary adjustment after six months, 1 year, and each year after

Job Type: Full-time

Pay: Php32, Php40,000.00 per month

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Flexible schedule
• Health insurance
• Opportunities for promotion
• Pay raise
• Work from home

Experience:

• QuickBooks: 1 year (Required)
• Accounting: 2 years (Required)
• 1 year (Required)

Work Location: Remote