Executive Secretary to C-levels

2 days ago

Quezon City, National Capital Region, Philippines HRTX Full time ₱50,000 - ₱80,000 per year

Position: Executive Assistant
Location: Quezon City
Salary: PHP 50,000 80,000
Schedule: Mon-Fri (Morning Shift)

About the Role

We are seeking a highly organized, sophisticated, and street-smart Executive Assistant to support an Executive Chairman in both professional and personal matters. The EA must anticipate needs, handle last-minute changes, and ensure nothing falls through the cracks.

Key Responsibilities

  • Provide full executive support to the Executive Chairman in both work and personal capacities
  • Maintain complex calendars and manage schedules with precision, including last-minute rerouting
  • Book and manage travel, accommodation, and logistics
  • Ensure all meetings, documents, and logistics are prepared in advance
  • Handle ad hoc errands such as coffee preparation or ironing during critical moments
  • Be on-call and responsive at all times
  • Maintain confidentiality and act with a high degree of professionalism
  • Coordinate with internal departments and external stakeholders
  • Organize and follow through on executive tasks and priorities
  • Prepare reports, presentations, and briefings when necessary

Qualifications

  • Minimum 5 years experience as an Executive Assistant supporting CEO or Chairman level
  • Must have worked in a corporate, C-Suite-level environment
  • Highly proficient in time-sensitive scheduling, logistics, and executive coordination
  • Strong attention to detail; ability to anticipate needs
  • Excellent communication skills written and verbal
  • Sophisticated and professional demeanor; dresses appropriately for executive settings
  • Highly flexible, adaptable, and can handle pressure with grace
  • Street-smart, practical, and service-oriented mindset

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