Executive Secretary

24 hours ago

Makati City, National Capital Region, Philippines Marie France Bodyline International Full time ₱500,000 - ₱1,000,000 per year

Company Overview:

At Marie France our mission is to provide a transformative journey to our clients. We're making this happen by delivering a world class customized customer experience to our valued clients. Join our growing team as a professional that plays a pivotal role in an organization, providing direct support to an executive.

Position Overview:

We are looking for a committed and passionate individual that can deliver secretarial and miscellaneous administrative services to a high-level executive. In this role, the Executive Secretary will be responsible for the effective management of priorities through high quality administration, manages their diary, arrange travel requirements, crafts and organizes visitor itineraries, coordinates meetings, safeguards confidential matters and performs other administrative duties.

Key Responsibilities:

  • Provide secretarial support at the assigned office.
  • Manage, set up meetings and maintain the diary of the high-level executive.
  • Ensure smooth communication between the high-level executive and internal departments, as well as external stakeholders. Disseminates vital information to involved parties via phone, memo, or e-mail.
  • Receives all telephone calls for the high-level executive, while observing telephone courtesy standards, in their absence.
  • Safe keeps and maintains orderly files.
  • Ensures confidentiality of reports and information prepared and maintained; develops a system to provide easy access to specific information and displays/delivers information quickly on demand.

Qualifications:

  • Must be amenable to work onsite in Makati.
  • Graduate of any course from a reputable school.
  • Minimum of three [3] years relevant experience.
  • Proficiency in Microsoft Office Suite.
  • Above average oral and written communication skills.
  • Ability to plan, organize, anticipate requirements in advance.
  • Meticulous at work, a fast learner and able to work on own initiative with minimum supervision in a dynamic environment.
  • Highly values integrity, moral and ethical work conduct.
  • Has a very organized and thorough approach towards work.
  • Ability to see projects through from start to finish managing time and tasks effectively.
  • Possess critical thinking ability, excellent administration, and coordination skills.
  • Above average interpersonal skills, personable and can confidently interact with all levels of the organization.

Perks and Benefits:

  • Competitive salary commensurate with experience.
  • Comprehensive benefits package, including health and life insurance upon start date, and paid time off.
  • Collaborative and supportive work environment with opportunities for growth and advancement.
  • Training and development opportunities to enhance your skills and advance your career in the beauty and wellness industry.
  • Friendly and supportive work environment with a focus on work-life balance

How to Apply:

If you are a dedicated professional with relevant experience in Administrative Services that exhibits high standards, excellent communication skills, and have the ability to take initiative, and prioritize daily tasks, then you might be the one we are looking for. Please submit your resume and a cover letter outlining your qualifications and relevant experience. We look forward to reviewing your application and considering you to be part of our growing team

Join us in our mission to create a positive and thriving workplace. Everything BEAUTIFUL starts here

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