Administrator (Immigration Services)

6 days ago

Manila, National Capital Region, Philippines BruntWork Full time A$104,000 - A$130,878 per year

This is a remote position.

About Us
We are a leading Australian immigration services company dedicated to helping individuals and families
achieve their goals of moving and settling abroad. We pride ourselves on our deep expertise and
commitment to ethical, transparent, and compliant practices. We are currently expanding our team to
support our growing operations and are looking for a dedicated professional to uphold the highest
standards of regulatory compliance for our services related to Vanuatu.

The Role
We are seeking a Full-Time Administrator with relevant experience in the immigration sector to join our
team. This is a critical support role responsible for managing day-to-day operational tasks and providing
essential administrative assistance across our sales and compliance functions. The ideal candidate is an
organized, proactive, and detail-oriented individual who thrives in a fast-paced environment and can
effectively support multiple teams.

Key Responsibilities
  • Operational Support: Manage daily administrative tasks, including data entry, file organization,
    scheduling, and general office management.
  • Sales Team Assistance: Provide administrative support to the sales team by preparing client
    documents, managing communication logs, and tracking client inquiries to ensure a smooth and
    efficient sales process.
  • Compliance Support: Assist the Compliance Officer with the preparation and review of client
    files, ensuring all documentation is accurate, complete, and properly formatted according to
    regulatory requirements.
  • Client Communication: Serve as a point of contact for clients, handling inquiries and providing
    timely updates on their applications in a professional and confidential manner.
  • Documentation Management: Maintain and update client records in our database, ensuring all
    information is current and easily accessible to relevant team members.
  • Inter-Departmental Coordination: Facilitate effective communication and information flow
    between the sales, compliance, and management teams.
Requirements
  • Proven professional experience in an administrative or support role, preferably within the
    immigration, legal, or financial services sector.
  • High proficiency in office software, including Microsoft Office Suite (Word, Excel, Outlook).
  • Exceptional organizational skills with a strong ability to multitask and prioritize effectively.
  • Excellent written and verbal communication skills.
  • Strong attention to detail and a high level of accuracy in all tasks.
  • Ability to handle confidential information with discretion.
  • A proactive and adaptable approach to work, with the ability to take initiative.

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