Executive Assistant

2 days ago

Makati City, National Capital Region, Philippines Onward Worldwide Management & Consultancy Full time $60,000 - $80,000 per year

We're seeking an experienced Executive Assistant to join our team and support our CEO in achieving strategic objectives efficiently. As the backbone of our operations, you'll play a pivotal role in ensuring seamless coordination, effective communication, and meticulous task management.

Job Description:

  • Capture comprehensive meeting minutes with precision and clarity.
  • Ensure timely dissemination of meeting minutes to relevant stakeholders.
  • Coordinate meeting logistics and prepare necessary materials with meticulous attention to detail.
  • Facilitate seamless communication and coordination among meeting attendees.
  • Monitor and track tasks delegated to managers and direct reports.
  • Proactively escalate task issues through incident management protocols.
  • Provide timely reminders and follow-ups on impending deadlines to maintain alignment with organizational goals.
  • Oversee inventory management of office equipment and supplies.
  • Coordinate office maintenance activities to ensure a conducive work environment.
  • Undertake ad hoc assignments as delegated by the CEO.
  • Serve as a reliable backup for team members as needed.

Competencies:

  • Keep projects on track and meetings well-scheduled.
  • Handle sensitive information with utmost confidentiality.
  • Communicate tactfully and effectively with stakeholders.
  • Cut through the noise and convey messages clearly and efficiently.
  • Pay close attention to critical details that make a difference.
  • Adapt to shifting priorities and handle multiple tasks effectively.
  • Anticipate organizational needs and proactively address challenges.
  • Innovate solutions and challenge the status quo.
  • Take initiative and excel in challenging tasks.

Qualifications:

  • College degree, preferably in Behavioral Sciences, Management/Business Administration, Governance, Corporate Planning, Computer Science, or related fields.
  • Minimum 5 years as an Executive Assistant.
  • Strong communication, coordination, time management, organization, project management, and stakeholder management skills.
  • Fluent in English and Mandarin.
  • Onsite, Monday to Friday, with flexible hours as needed.
  • Consistently deliver above-average work.

Benefits:

  • Health Care Plan (HMO) with Dental and Vision upon regularization.
  • Group Life and Accident Insurance upon regularization
  • Unlimited coffee when reporting on-site
  • Vacation Leave and Sick Leave, Sick Leave convertible to cash by the end of the year
  • Bereavement Leave of 3 days upon regularization
  • Onsite facilities such as medical clinic and fitness gym
  • Training and Development Programs
  • Company Christmas Gift
  • Employee Discount
  • Company Events
  • 13th Month Pay as mandated by the Philippine Government.
  • Government Mandated Benefits (SSS, PHIC, and Pag-IBIG)
  • Birthday Gift
  • Service Year Award

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