Remote General Virtual Assistant – AU Client

1 day ago

Manila, National Capital Region, Philippines Mintrix Business Advisory Full time $30,000 - $50,000 per year

About the Role:

We are seeking a highly organised and self-motivated General Virtual Assistant to support an Australian client. This is a remote, full-time role ideal for someone with a background in administrative assistance, executive support, and social media coordination.

The ideal candidate is proactive, detail-oriented, and confident in juggling multiple responsibilities across admin and creative functions.


Key Responsibilities:

Admin & Executive Support

  • Attend and take detailed notes during Microsoft Teams meetings
  • Manage emails and calendars with high efficiency
  • Prepare and maintain client welcome packs
  • Assist in documenting and improving Standard Operating Procedures (SOPs)
  • Prepare templated reports and dashboards using Excel
  • Assist with general administrative and organisational tasks

Administrative Operations

  • Manage inbox and calendar, ensuring follow-ups and priority tasks
  • Compile quoted work orders from email and WhatsApp
  • Perform accurate data entry and inventory updates in Xero
  • Create and manage client quotes and invoices in Xero
  • Send overdue reminders and track responses
  • Assist with credit applications and follow-ups
  • Coordinate aftersales support and client communications
  • Maintain a high level of attention to detail across all tasks

Creating E-mail marketing and Newsletter via Klaviyo

Social Media Coordination

  • Research competitor brands and present fresh content ideas
  • Design Instagram carousel posts using Canva
  • Develop and maintain a marketing content calendar
  • Prepare and schedule content for LinkedIn
  • Support branding tasks such as brand guide and kit creation
  • (Bonus) Assist with basic website design and editing via Squarespace

Minimum Requirements:

  • Proficiency in Canva and CapCut
  • Strong skills in Email and Calendar Management
  • Experience using Xero for admin and invoicing tasks

Preferred Qualifications:

  • Experience in Executive/Personal Assistance, Admin, and Social Media Marketing
  • High attention to detail and excellent organisational skills
  • Strong English communication skills – both written and verbal
  • Proficiency in Microsoft Office Suite
  • Familiarity with LinkedIn, Instagram and Facebook post scheduling/editing (Klaviyo)

Why Join Us?

You'll be working with a supportive and collaborative team that values trust, proactivity, and initiative. If you're ready to take ownership of your role and grow professionally with a long-term client, we'd love to hear from you.


To Apply:

Please submit your updated resume and a brief cover letter outlining your relevant experience. Shortlisted applicants will be invited to the next phase, including a skills assessment and virtual interview.

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