Admin Assistant

2 days ago

Cebu City, Central Visayas, Philippines One Visaya Gaming Corp. Full time ₱150,000 - ₱300,000 per year

The Administrative Officer is responsible for supporting the day-to-day administrative operations of the company, including employee logistics, bill management, cost control, vendor coordination, and cross-functional support. This role suits a proactive, detail-oriented individual who can manage multiple responsibilities and contribute to efficient office operations.

Key Responsibilities:

  • Coordinate and arrange employee accommodations, transportation, and travel bookings.

  • Manage office supply inventory, procurement processes, and supplier coordination.

  • Liaise with contractors, repair services, and external vendors to support office facility maintenance.

  • Handle utility bills (electricity, water, internet, etc.) for both the company and employee dormitories.

  • Assist in processing other billing and payment matters as assigned by management, and coordinate with Finance for timely settlements.

  • Maintain records for office lease agreements, service contracts, and compliance-related documents.

  • Assist in petty cash handling, expense reimbursements, and monthly administrative expense reports.

  • Execute cross-department coordination tasks as directed by supervisors, ensuring timely and accurate completion.

  • Assist in preparing administrative budgets, conducting price comparisons, and executing purchasing procedures.

  • Oversee transportation and housing arrangements for staff, with a focus on cost control and service quality.

  • Submit regular administrative reports and proactively propose process improvement suggestions.

  • Perform other administrative tasks assigned by supervisors or department heads.

Job Qualifications:

  • Bachelor's degree in Business Administration, Office Management, or a related field.

  • At least 2 years of experience in administration or office coordination.

  • Strong organizational, communication, and time management skills.

  • Proficient in Microsoft Office (Word, Excel, Outlook) and Google Workspace.

  • High level of discretion and attention to detail when handling sensitive data.

  • Experience in bill handling, procurement, or vendor negotiation is a strong advantage.

Work Schedule:

Monday to Friday, 9:00 AM – 6:00 PM (flexibility required when necessary)

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