Marketing and Business Development Specialist

About Penbrothers

Penbrothers is an HR & remote talent management partner and one of the fastest growing companies in the Philippines. We provide talented Filipinos with global opportunities in high-growth startups and dynamic companies, from the comfort of their own homes.

About the Client

Our client is a premier project management and owner's representative firm based in Los Angeles. They specialize in transforming ambitious visions into built realities—overseeing projects from concept to completion with a focus on collaboration, precision, and impact. Their portfolio spans civic, cultural, commercial, and lifestyle developments, and our reputation is rooted in delivering excellence at every stage.

About the Role

The Business Operations & Marketing Associate is a cross-functional role that blends marketing execution, business development support, and internal operations coordination. You'll be the connective tissue across proposals, client touchpoints, team culture, and operational reporting—ensuring that the client's story is told clearly, its systems run smoothly, and its people are supported. We're looking for someone who thrives in a fast-paced, entrepreneurial environment; who brings creativity, structure, and a proactive mindset; and who can balance hands-on execution (InDesign, CRM, social posting) with strategic contributions (process improvement, reporting, and culture-building).

What You'll Do

Business Development & Marketing

• Partner with Chris to produce polished proposals, pitch decks, and marketing materials using Adobe InDesign.
• Maintain and refine case studies, bios, and boilerplate content for repeatable use.
• Manage TCLA's social media accounts (LinkedIn, Instagram, TikTok) including content calendars, creation, scheduling, and analytics.
• Draft blog posts (AI-assisted workflows), award submissions, and press features to extend TCLA's thought leadership.
• Coordinate the firm's 3-2-1 monthly email and quarterly newsletter, ensuring quality control and timely delivery.
• Support podcast workflows (scheduling, research briefs, coordination, editing support, promotion).

Operations & Internal Support

• Prepare internal update materials and presentations summarizing progress, staffing, and performance tracking.
• Support recruiting and onboarding workflows: maintain trackers, prepare orientation resources, and keep reference docs current (compensation/benefits summaries, recruiting brochures, proposal templates).
• Coordinate employee feedback processes and other firm-wide initiatives to strengthen operations and culture.
• Provide cross-functional support between Marketing/BD and Operations to ensure consistent communication and documentation.
• Seek opportunities to streamline workflows and proactively anticipate team needs.
• Maintain task tracking and reporting tools (Smartsheet, CRM, other systems).

Sales Operations & CRM

• Manage and maintain TCLA's CRM (PipeDrive), including data entry, pipeline reporting, and quality control.
• Generate weekly/monthly pipeline reports for Chris and leadership.
• Ensure client interactions and opportunities are accurately tracked and visible.

What You Bring

• 3–5 years of experience in marketing coordination, business development support, or creative operations.
• Proficiency in Adobe Creative Suite (InDesign, Illustrator, Photoshop) with experience producing polished proposals and branded collateral.
• Strong understanding of social media platforms (LinkedIn, Instagram, TikTok) and analytics.
• Experience with CRM tools (PipeDrive preferred) and reporting best practices.
• Excellent writing, editing, and formatting skills, adaptable across proposals, blogs, and social media.
• Proficiency with Smartsheet and comfort with other task tracking/reporting tools.
• Highly organized, deadline-driven, and comfortable managing multiple workstreams.
• A proactive mindset—someone who anticipates needs, takes initiative, and seeks ways to improve processes.

Don't meet every single requirement? At Penbrothers we are committed to building a diverse, inclusive, and authentic workplace, so if you're excited about this role but you don't feel 100% aligned with the qualifications, we encourage you to apply anyway. You may just be the right fit for this or other roles.

Hiring Process

We utilize AI tools to enhance our hiring efficiency and ensure a fair evaluation of all candidates. As a result, candidates who passed our initial evaluations should expect an AI Interviewer as a component of our recruitment process. This is supervised by Human Talent Acquisition Experts who will also engage with you throughout your application journey.

What You'll Get

At Penbrothers, we are obsessed with creating positive employee experiences. Here you'll find an environment that nurtures learning and provides opportunities for growth. You'll have the opportunity to make an impact on fast-growing startups and dynamic companies.

• Meaningful work & Growth: We take every opportunity to stretch ourselves and deliver an excellent client experience.
• Employee as our biggest asset: We are genuinely invested in our people's career and welfare.
• Global reach & local impact: Get to work with high-growth startups and dynamic companies from the comfort of your own home.
• Powering global startups: We've created 1,400 Filipino jobs that empower global start-ups to focus on growth.