Accounting Assistant

WHO WE ARE?

At Equilibrium Intertrade Corporation, we are committed to being CUSTOMER CENTRIC, valuing our customers both inside and outside the organization. Our PASSION FOR INNOVATION drives us to continually learn and adapt, as we believe that to lead in our industry, we must never stop exploring new ideas. We stand resilient and steadfast, embodying a WINNING SPIRIT that thrives amid challenges, fully committed to the growth of the coffee industry. Our COLLABORATIVE nature allows us to engage with a diverse community—Farmers, Baristas, small business owners, and representatives from coffee chains—treating each individual with the respect and attentiveness they deserve, united by shared goals and values. Our commitment to SUSTAINABILITY makes us future-friendly, as we diligently practice environmentally responsible initiatives.

Above all, we take pride in being Equilibrium, a work environment where people can shine, speak up, and bring out the best in themselves and support one another like FAMILY.

Are you one of us? If you are, then JOIN US

We are HIRING:

Accounting Assistant - AR

JOB SUMMARY:

He/She will be responsible for managing an organization's income collection process, ensuring timely payments, and maintaining accurate financial records.

JOB RESPONSIBILITIES

On Revenue Management and Updating of Customer Records

· Monitoring, follow-up of status of delivery with no payments.

· Verify billig accuracy and send documents for countering

· Posting of collection receipts and ensuring all payments are properly accounted for and deposited.

· Updating of payment status in Shopify.

· Updating monitoring report of invoices vs collection receipts

· Assist in the reconciliation of accounts receivable with client

· Monitoring of employee sales.

On Collections and Payment Processing

· Receives collection and prepare daily collection report.

· Issuance of collection receipts.

· Follow up on overdue accounts through calls, emails or letters.

· Issuance and sending of statement of accounts

· Ensuring collection of Certificates (BIR Form 2307) of withholding taxes deducted from collections

· Monitoring of unposted payments.

· Updating of cash and check deposits in bank statement monitoring.

· Implement debt recovery strategies while maintaining positive customer relationship.

On Reporting and Financial Record Keeping

· Weekly submission of unposted payments.

· Weekly submission of deposits from clients.

· Summary of collection receipts issued.

· Maintain accurate records of Sales Invoices, Collection Receipts and BIR Form 2307.

On Compliance and Reporting

· Ensure compliance with company procedures and policies.

· Assist in audits and financial reviews.

On Customer Service

· Address customer inquiries regarding payments and invoices.

· Assist customer in resolving billing disputes.

JOB QUALIFICATIONS

· Bachelor's degree in Accounting, Finance, or a related field (or pursuing a degree).

· Minimum 1-2 years of experience in an accounts receivable or accounting assistant role.

· Any relevant certifications (e.g., AAT, CPA) are a plus but not required.

SKILLS

· Proficiency in accounting software (e.g., QuickBooks, SAP, or other AR systems) and Microsoft Office Suite (Excel, Word, etc.).

· Strong understanding of accounts receivable processes, invoicing, and payment tracking.

· Excellent organizational and time-management skills with attention to detail.

· Strong numerical and analytical abilities.

· Ability to communicate effectively with customers and internal teams.

· Problem-solving skills and the ability to resolve payment disputes or discrepancies efficiently.

· Familiarity with basic accounting principles and financial regulations.

· Ability to manage multiple tasks and prioritize workload in a fast-paced environment.

· Knowledge of tax regulations and AR-related compliance requirements is beneficial.

ATTITUDE

· Detail-Oriented: Strong focus on accuracy and a commitment to ensuring that financial records are maintained with precision.

· Responsible: A sense of ownership over tasks and a commitment to meeting deadlines and ensuring high-quality work.

· Professional: Ability to maintain a professional demeanor when dealing with sensitive financial information and customer interactions.

· Proactive: Eagerness to identify potential issues in accounts and take initiative to resolve them before they become problems.

· Team Player: Willingness to collaborate with other departments, such as sales and customer service, to ensure smooth operations.

· Customer-Focused: Understanding that customer interactions are important for maintaining good business relationships, especially when dealing with payment issues.

· Adaptable: Ability to thrive in a dynamic environment, adjusting to new tasks, systems, or changes in processes.

Job Type: Full-time

Benefits:

• Employee discount
• Free parking
• Health insurance
• On-site parking
• Promotion to permanent employee

Work Location: In person