Executive Partner

Be the trusted partner who helps leaders scale with clarity and speed.

(Full-time | Remote | 9:30 AM–6:30 PM PST/HKT overlap and/or European time preferred)

About Ally

Ally helps founders and leaders scale themselves before they scale their companies. We pair exceptional Executive Partners with fast-growing e-commerce and creative businesses to drive clarity, structure, and execution leverage — combining strong human judgment with modern AI systems.

Context of the Role and Your Mission

Our clients operate in fast-moving, often chaotic environments with competing priorities across marketing, operations, and people. Traditional assistants "do tasks." Executive Partners at Ally bring judgment, ownership, and structure.

As an Executive Partner, you'll act as a trusted thought and execution partner to founders or team leads — embedding into the business, anticipating needs, and building the systems that keep initiatives moving. This is a high-trust, high-impact role for people who love to create order, communicate clearly, and make teams faster and more focused.

What's In It For You

• Learn directly from high-performing founders and operators

• Master AI-powered workflows to multiply output

• Build and improve systems that teams actually adopt

• Grow into a true business operator with clear advancement paths

What You'll Actually Do

1. Information Management & Prioritization

2. Capture, organize, and summarize signal from Slack, Notion, Email into actionable updates and dashboards

3. Maintain reliable task and project views that drive decisions

4. Project Management

5. Drive workstreams across marketing, creative, and ops

6. Track deadlines, unblock owners, uphold quality standards

7. Systems Building

8. Translate recurring workflows into SOPs and lightweight operating systems in Notion, Sheets, or similar

9. Improve transparency and reduce rework with simple, documented processes

10. Communication & Coordination

11. Run crisp weekly updates, briefs, and follow-ups

12. Align internal teams and external partners around outcomes

13. AI & Workflow Leverage

14. Use tools like Notion AI, ChatGPT, Gumloop, or n8n to automate summaries, reporting, and repetitive tasks

15. Founder Enablement

16. Anticipate needs, surface insights early, and create focus so leaders spend time on the highest-leverage work

What Success Looks Like

• 30 Days: You understand the client's business, communication style, and priorities. You own daily updates and recurring workflows.
• 60 Days: You're improving existing workflows and documenting new ones. You manage small projects with limited oversight.
• 90 Days: You're operating as a thought partner. You drive continuous improvement in systems and communication, and help mentor others.

What We're Looking For

Stakeholder Management & Communication

Has coordinated across founders, teams, and vendors. Proactively aligns people with clear updates and next steps.

Bonus: supported C-level or high-performing founders.

Organization & Systems Thinking

Builds and maintains simple, reliable systems in Notion, Airtable, or Sheets. Creates SOPs others follow. Thinks in steps and information flow.

Ownership & Judgment

Anticipates needs, flags risks early, and drives closure. Asks clarifying questions that show strategic thinking under ambiguity.

AI & Automation Curiosity

Experiments with AI tooling beyond chat interfaces. Sees automation as a way to compound output and reduce manual work.

Context Knowledge (E‑commerce / Agency)

Understands campaign workflows, deliverables, and client feedback cycles in e‑commerce, marketing, or creative environments.

Why You'll Love Working With Ally

• Stable, competitive hourly pay with growth based on impact

• Global exposure working across U.S., European, and Asian contexts

• Direct access to founders and experienced operators

• High-trust culture with clear communication and mentorship

• Fast progression for people who deliver and improve

Details

• Type: Full-time, 8 hours per day
• Location: Remote
• Hours: 9:30 AM–6:30 PM HKT with 1-hour break, and/or European Time
• Pay: $5.00–$7.00 USD per hour, based on experience and capability.

How to Apply

Please complete a short application form — details will be sent once you click Apply.

• Share your CV or LinkedIn

• In a short Loom (2–3 minutes), tell us:

• A project you helped organize or improve

• A tool or workflow you love for making work smoother
• Include any examples of systems or SOPs you've built

If you thrive on structure, clarity, and impact — and want to work directly with founders building global companies — we'd love to hear from you. Apply now.

---