Executive Assistant

Industry: Deep Tech / Engineering / Startup Operations

Work Arrangement: Fully Remote, with overlap required in PST working hours

Job Type: Independent Contractor (Full-time)

Work Schedule: Monday to Friday — 40 hours per week (PST), flexibility around events and travel coordination

Locations:

• Philippines
• LATAM (Mexico, Colombia, Brazil, Argentina)
• Other remote regions with strong written English and executive operations background

About Pearl Talent:

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They're looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we've hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Hear why we exist, what we believe in, and who we're building for: WATCH HERE

Why Work with Us?

At Pearl, we're not just another recruiting firm—we connect you with exceptional opportunities to work alongside visionary US and EU founders. Our focus is on placing you in roles where you can grow, be challenged, and build long-term, meaningful careers.

About the Company:

Our client is a pioneering company in deep tech and engineering innovation, developing cutting-edge solutions at the intersection of hardware, software, and R&D. They partner with some of the world's most ambitious engineers and venture-backed labs, driving global advancements across manufacturing, energy, and health technology.

This role sits at the heart of their executive operations — ensuring that strategic initiatives, recruiting, and brand efforts are executed with precision, speed, and creativity.

Role Overview:

The Operations Executive Assistant / Growth Marketing professional will serve as the right hand to the founder — managing executive operations, recruiting pipelines, and global outreach strategies.

This hybrid role blends executive assistance, recruiting operations, and growth marketing, ideal for a highly organized, detail-oriented operator who thrives in startup environments. You'll help scale the founder's bandwidth, coordinate global engineering talent, and grow the brand's digital presence in deep tech circles.

Your Impact:

• Optimize executive operations through systems, scheduling, and proactive communication.
• Support recruiting initiatives across engineering, hardware, and R&D functions.
• Enhance founder and company brand visibility through social and professional platforms.
• Manage logistics, events, and marketing coordination to amplify reach and efficiency.
• Serve as a key execution partner across multiple business initiatives.

Core Responsibilities:

Executive & Operational Management – 40%

• Manage executive calendar and inbox to maintain alignment and inbox zero.
• Track action items, project updates, and follow-through across departments.
• Maintain dashboards and documentation for visibility on key initiatives.
• Support strategic planning, relocation logistics, and special projects.

Recruiting Operations & Talent Sourcing – 30%

• Manage end-to-end recruiting operations for technical and engineering roles.
• Source, screen, and coordinate top-tier global candidates.
• Run outreach campaigns using LinkedIn, Dripify, and Gem.
• Systematize recruiting workflows and coordinate with external partners.

Brand & Growth Marketing – 15%

• Manage founder's LinkedIn presence and brand strategy.
• Create or coordinate social content, visuals, and engagement efforts.
• Maintain CRM (Cloze) for all business and networking contacts.

Events & Travel Coordination – 10%

• Coordinate logistics for high-impact events and industry conferences (e.g., CES).
• Manage travel bookings, itineraries, and post-event follow-ups.
• Support all-hands agendas and internal event communication.

Personal & Lifestyle Management – 5%

• Assist with travel planning, budgeting, and household organization as needed.
• Support family logistics or health tracking systems occasionally.

Requirements:

Must-Have (Required):

• 4+ years of experience supporting C-level or founder executives.
• Proven ability to manage complex calendars, communication, and priorities.
• Experience in recruiting operations or sourcing technical talent.
• Strong writing and communication skills — professional, polished, and empathetic.
• Tech-savvy; proficient with CRMs, project management, and outreach tools.
• Demonstrated ability to build systems and workflows in dynamic environments.
• Positive energy, initiative, and accountability-driven mindset.

Nice-to-Have (Preferred):

• Experience supporting founders in technical, engineering, or R&D environments.
• Experience with LinkedIn growth and brand building.
• Familiarity with Gem, Dripify, Notion, Asana, and Cloze CRM.
• Exposure to hardware, health tech, or clean energy startups.
• Previous success managing projects, operations, or event logistics.

Tools Proficiency:

Required:

• LinkedIn, Dripify, Gem
• CRM (Cloze preferred), Gmail, Google Meet, Slack
• Google Workspace (Docs, Sheets, Calendar, Drive)
• Asana or Notion
• Airtable

Preferred:

• Canva or Figma
• Google Data Studio
• Zapier
• ChatGPT or similar AI tools

Benefits:

• Competitive Salary: Based on experience and skills
• Remote Work: Fully remote—work from anywhere
• Bonuses: Performance-based incentives tied to recruiting, branding, and operations KPIs
• Career Path: Opportunity to grow into Operations Manager or Chief of Staff
• Generous PTO: In accordance with company policy
• Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees
• Direct Mentorship: Guidance from international industry experts
• Learning & Development: Ongoing access to resources for professional growth
• Global Networking: Connect with professionals worldwide

Our Recruitment Process:

• Application
• Screening
• Skills Assessment
• Top-grading Interview
• Client Interview
• Job Offer
• Client Onboarding

Ready to Join Us?:

If you thrive in high-performance environments and love blending structure, strategy, and creativity — this role is for you. Apply now to join a team redefining innovation in engineering and technology operations.