Administrative & Finance Officer

THE NO-NONSENSE SUMMARY:

This position is ideal for organized, detail-oriented professionals who can manage both administrative and financial responsibilities for multiple holding entities. Reporting directly to the General Manager, you will set up and maintain the Philippine Representative Office in full legal and tax compliance, keep accurate bookkeeping for the parent entities, and establish workflows to support future team members. You'll also have the advantage of learning from our existing BPO setup in the Philippines — we've done this before, so you won't be starting from scratch. Be sure to read to the end of the description to ensure you don't miss an important detail.

DESIRED OUTCOMES

• Ensures full legal, accounting, and tax compliance of the Philippine Representative Office through timely and accurate filings.
• Maintains accurate bookkeeping and financial records for the holding entities, ensuring proper invoicing, payments, and reporting.
• Builds and maintains efficient administrative workflows within the BPO to support the holding entities and enable future scalability.

CANDIDATE COMPETENCIES | Candidate is able to:

• Establish, set up, and maintain the Philippine legal entity in full legal and tax compliance.
• Learn and use any required bookkeeping software to manage the parent entities' financial records accurately.
• Act as a virtual personal assistant to coordinate and complete administrative and financial tasks for entity shareholders.
• Organize and document workflows clearly so others can easily read, understand, and execute them.
• Be proficient in using productivity tools, software, and online platforms for task management and research.

THE ROLE'S MISSIONYes, you read that right – we're looking for a SUPERSTAR. If the title sounds unconventional, it's because Perabo Enterprise is too. We're looking for that special someone with not one, but two complementary skills – the ability to manage the administrative setup and compliance of a legal entity, and the discipline to handle accurate bookkeeping and financial operations across multiple companies.

Let me come right out and say that we welcome recent graduates eager to learn as well as experienced professionals with a background in accounting, finance, or administration. Salary and benefits will be commensurate with experience and skill set.

At PeraboEnterprises, you'll be part of building and managing a fully compliant, efficient operation that supports the parent company's holding entities. You'll establish systems, coordinate with accountants and lawyers, manage invoices and records, and maintain accurate documentation that others can easily follow.

You'll be successful in this position if you are self-driven, organized, and resourceful — someone who can research answers, take initiative, and follow through on commitments. If you're the kind of person who takes pride in getting things done right the first time – keep reading.

Our team has already built a similar BPO structure in the Philippines, so you'll have plenty of guidance and examples to learn from. You'll work closely with the General Manager in the Netherlands and the Finance Teams in both the Philippines and the Netherlands, whose work will gradually be transferred to you, while developing efficient workflows that future team members can build upon.

Does this type of work inspire and motivate you? Then I encourage you to read on. If, on the other hand, you're already exhausted reading this, I recommend you take a nap and check out another job post.

So, what will you be doing?The position and responsibility will grow along with you. As a small but structured organization, this role will be exciting if you enjoy a broad range of activities and take pride in mastering diverse administrative and financial tasks. The goal is to gradually take over all entity-related work currently distributed among different team members, centralizing it under your management for consistency, efficiency, and compliance.

1. Legal Entity Setup & Compliance (about 33% of your time)You'll ensure the Philippine Representative Office remains fully compliant with all legal, tax, and accounting requirements while acting as the main liaison between CAPLINQ and external accountants, lawyers, and government agencies

Examples of activities:

• Register, maintain, and renew all legal and tax requirements for the Representative Office.
• Coordinate with accountants and legal advisors to ensure full compliance with BIR, SEC, and local agencies.
• Prepare and file required annual reports, permits, and registrations.
• Maintain accurate records of government and corporate documentation.
• Support any compliance audits or regulatory requests.

2. Bookkeeping & Financial Administration (about 33% of your time)

You'll handle the daily bookkeeping for multiple holding entities, ensuring all transactions, invoices, and payments are accurately recorded and properly documented.

Examples of activities:

• Record and reconcile vendor invoices, expenses, and payments using bookkeeping software
• Maintain organized digital records of financial documents and receipts
• Coordinate with external accountants for tax filings and monthly financial reporting
• Manage employee reimbursements, payroll documentation, and vendor payments
• Track outstanding balances, due dates, and payment schedules to ensure timely processing

3. Workflow Development & Administrative Support (about 33% of your time)

You'll create, document, and maintain clear administrative and financial workflows so that tasks can be easily followed, delegated, and scaled as the BPO grows.

Examples of activities:

• Write and maintain step-by-step work instructions in MediaWiki for all administrative and finance processes
• Organize shared folders and naming conventions for consistency across entities
• Support entity shareholders with ad hoc administrative tasks and information requests
• Research and implement improvements to existing workflows for efficiency and clarity
• Help onboard and train future team members using the processes you've documented

DESIRED SKILLS AND EXPERIENCE

What mindset do you require?Skills can be learned. Mindsets, though they can be learned too, are more often a part of who you are.  We value the mindset at least if not more than either experience or hard skills.

1. Curiosity – We want a person who is curious, and rarely satisfied with the first answer.  If you find something that doesn't agree with what you already think, then we want someone who wants to know why.
2. Attention to Detail – Numbers, forms, and documents all matter. We need someone who stays organized, double-checks their work, and catches small mistakes before they become big ones.  Hint Don't forget to read the last paragraph ;)
3. Continuous Improvement – You like to make systems run smoother and clearer, always asking, "Is there a better way to do this?"
4. Courage – Bosses make mistakes and colleagues aren't always fair.  That's life.  We're looking for someone who may be afraid to confront these issues, but does it anyway.

What skills do you NOT need?Before we list the skills you do need, it is important that you know what skills or experience we do NOT require:

1. Accounting degree: You don't need to be a Certified Public Accountant. This role is more about accurate bookkeeping and coordination with external accountants, not preparing audited financial statements.
2. Expert knowledge of international tax law: You'll be supported by advisors and templates already in place — your job is to follow and document processes, not design tax strategies.
3. Extensive management experience: This is a hands-on role where you'll be the one building and refining processes, not managing a team (at least not yet).

JOB REQUIREMENTS | What skills do you require?

Very few hard skills are required.  Candidates will be required to:

• Maintain accurate, well-organized financial and administrative records across multiple entities using modern bookkeeping tools (e.g., Xero, QuickBooks).
• Communicate clearly and professionally in English while coordinating with global colleagues, vendors, and advisors, handling all information with discretion.
• Work independently and manage time effectively, following documented workflows and improving them where needed.
• Confidently use productivity software — Asana, Google Workspace, and our corporate ChatGPT account — for research, drafting, and process documentation.

Skills not required, but that get bonus points (any of them count):

The job does not require these skills, but they are welcomed extras, be sure to mention them.

1. Experience setting up or administering a legal or tax-compliant entity in the Philippines.
2. Familiarity with bookkeeping tools (Xero, QuickBooks, or similar) and basic accounting principles.
3. Background in handling payroll, BIR filings, or other government compliance tasks.
4. Experience supporting senior management or working in a holding or BPO environment.
5. Comfort working across multiple international entities or time zones.

There is no need to send your CV unless it looks awesome and you want to impress us with how it looks.  Otherwise, we will use your LinkedIn profile (better make sure it is complete).

Instead, candidates wishing to apply are requested to send an email to that includes:

1. A link to your LinkedIn profile (OK, if you don't have a LinkedIn profile, you can send your CV)
2. A one-page, personal cover letter

Let me repeat that last part in a different way… We are looking for people who stand out from the crowd with a well-written, enthusiastic one-page letter telling us why this position speaks to you and what you could bring to the team.

If all you do is send a CV (we told you not to), and no cover letter your application will be discarded without even being read.