Accounts Payable Supervisor

2 days ago

Manila, National Capital Region, Philippines Unified Accounting & Tax, LLP Full time

Permanent Work From Home setup

Full-Time

With PTO, Birthday Leave

Choice of HMO and Insurance or both

Annual Merit Increase

Semi-annual Performance Bonus

About the Role

We are seeking a skilled and detail-oriented Accounts Payable (AP) Supervisor/Manager to oversee day-to-day AP operations across multiple business entities. This role will be responsible for managing the entire invoice-to-payment cycle in NetSuite, utilizing ZoneCapture for invoice processing, and ensuring all disbursements are accurate, timely, and compliant with company policies.

The ideal candidate has strong technical expertise, exceptional communication skills, and the ability to manage AP functions efficiently across different time zones.

Duties include but not limited to:

  • Supervise and manage the full-cycle Accounts Payable process for multiple entities.
  • Process approximately 500 invoices per month while ensuring accuracy and timeliness.
  • Oversee invoice processing via ZoneCapture and NetSuite, including:
  • Monitoring OCR-scanned invoices received in the designated AP inbox.
  • Reviewing and updating invoice coding prior to departmental routing.
  • Coordinating approvals within NetSuite to ensure timely processing.
  • Manage vendor accruals and process payments via ACH in NetSuite.
  • Monitor and maintain the shared AP email inbox, ensuring prompt and professional responses to vendor and internal inquiries.
  • Perform month-end close activities, including reconciliations, journal entries, and accrual reviews.
  • Implement and maintain internal controls to prevent duplicate payments and ensure audit readiness.
  • Support year-end reporting and ad hoc AP-related projects.
  • Collaborate with cross-functional teams to identify process efficiencies and improve workflow.

Qualifications

  • Bachelor's degree in Accounting, Finance, or a related field preferred.
  • Minimum of 5+ years of progressive Accounts Payable experience, including supervisory responsibilities.
  • Hands-on experience with NetSuite (required) and ZoneCapture (highly preferred).
  • Proven ability to manage vendor accruals, ACH payments, and monthly close processes.
  • Strong proficiency in Microsoft Excel (Pivot Tables, VLOOKUP, data analysis).
  • Excellent organizational, problem-solving, and communication skills.
  • Detail-oriented and capable of handling multiple priorities in a fast-paced environment.
  • Ability to work effectively across Central and Pacific Time Zones

System Requirements:

  • Computer Processor: Intel 8th generation or newer/AMD Ryzen 2000 series or newer
  • Memory/RAM: 16 GB
  • Computer OS: Windows 11 and future enterprise operating systems
  • Storage: 500 GB SSD
  • Primary Internet Connection: must be running on a 20+ Mbps wired plan (at least 5 Mbps for back up connection)
  • Extra Monitor
  • Microsoft Office License

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