Account Payable Supervisor
6 days ago
The Accounts Payable (AP) Supervisor is responsible for overseeing the Accounts Payable function of the company, ensuring timely and accurate processing of vendor invoices, disbursements, and expense reimbursements. The role involves supervising the AP team, maintaining strong vendor relationships, ensuring compliance with company policies, tax and regulatory requirements, and supporting overall financial accuracy.
The AP Supervisor plays a critical role in managing payments related to shipping lines, airlines, customs, trucking, agents, and other service providers while ensuring proper allocation to shipments and jobs in line with company controls.
Key Responsibilities
Accounts Payable Operations
- Oversee the daily processing of supplier invoices, freight charges, and service provider billings.
- Ensure proper matching of invoices with purchase orders, contracts, and job costing records.
- Verify accuracy of charges for freight, customs, and third-party services before approval for payment.
- Manage vendor payments (checks, bank transfers, online platforms) in line with credit terms and cash flow requirements.
- Review and approve employee expense reimbursements in line with company policy.
Supervision & Team Management
- Supervise, coach, and develop AP staff to ensure accuracy, efficiency, and timely completion of tasks.
- Assign workload and monitor performance of the AP team.
- Provide training and guidance to new team members on systems, processes, and company policies.
Vendor & Stakeholder Management
- Maintain strong relationships with suppliers, carriers, and agents, ensuring timely resolution of disputes or discrepancies.
- Reconcile vendor statements regularly and address outstanding balances or billing issues.
- Coordinate with Operations and Procurement teams to validate costs and resolve invoice discrepancies.
Compliance & Controls
- Ensure AP processes comply with company policies, internal controls, and audit requirements.
- Monitor adherence to tax compliance, including VAT, withholding tax, and other statutory requirements.
- Support both internal and external audits by providing required AP documentation and reconciliations.
Reporting & Process Improvement
- Prepare AP aging reports and monitor overdue payables.
- Track and report key AP metrics (e.g., days payable outstanding, payment accuracy, turnaround time).
- Identify opportunities to streamline AP processes, improve automation, and strengthen internal controls.
- Support month-end and year-end closing activities by ensuring completeness and accuracy of AP records.
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