Property Management Administrative Associate

Join the Team That's Changing the Game – Smartsourcing's 4-Time Best Company to Work For

Hi We're Smartsourcing, and we're looking for a Property Management Administrative Associateto join the crew full-time, on-site. This is your chance to experience a work culture where growth, innovation, and authenticity are not just buzzwords—they're how we do things every day.

Where? JEG Tower, Archbishop Reyes, Corner Acacia St., Barangay Kamputhaw, Cebu City, 6000 CebuWe are seeking a proactive and detail-oriented Property Management Administrative Associate to join our real estate team. In this role, you will play a key part in supporting day-to-day property management operations by maintaining accurate client records, coordinating with trades and suppliers, and ensuring smooth administrative workflows. The ideal candidate has strong organizational skills, the ability to manage multiple priorities, and a commitment to excellent client service.

Key Responsibilities:

• Create and maintain accurate client records and property documentation.
• Regularly update and manage databases to reflect current client and property information.
• Book, schedule, and coordinate suppliers, trades, and contractors for ongoing property works.
• Schedule routine and ad-hoc property inspections.
• Generate and distribute audit reports, checklists, and other compliance documentation.
• Respond promptly and professionally to client inquiries and email requests.
• Prepare and deliver regular work progress reports to internal and external stakeholders.
• Draft and send notification letters to clients, tenants, or contractors as needed.
• Provide administrative support to the property management team and other departments.
• Handle confidential information with the highest level of discretion and ensure data integrity.
• Identify, troubleshoot, and resolve administrative and operational issues efficiently.

• Prior experience in an administrative support role, preferably in property management or real estate.

• Candidates with experience in the Real Estate industry are highly-encouraged to apply

• Strong communication and interpersonal skills.

• Excellent organizational and multitasking abilities.
• High level of accuracy and attention to detail.

Step Into the Smartsourcing Experience

Smartsourcing was created with one mission: to change lives. We're here to ensure that businesses flourish and, just as importantly, that every member of the crew is inspired, supported, and set up to thrive. For the fourth year running, we've been recognized as one of HR Asia's Best Companies to Work For. This award isn't just a title—it's a testament to our commitment to making Smartsourcing an incredible place to build a career.Why You'll Love Working Here

At Smartsourcing, we believe the best work comes from people who feel seen, heard, and valued. That's why we're all about fostering an environment where you can be your true self. We take pride in being certified as a Great Place to Work, because we know that when you love where you work, extraordinary things happen. Here's just a glimpse of what we offer:

• Weekends are yours (we respect your time off)
• 5-day Christmas Leave (unwrap real time off)
• Healthcare from Day 1 for you and your family (because healthcare matters)
• Free lunch and barista-crafted coffee daily (we take our caffeine seriously)
• Night shift differential for evening schedules
• Subsidized gym membership and sports wellness clubs including hiking and free-diving
• Smartsourcing Exclusives (deals made just for you)
• Themed BFFs, monthly knockoffs, summer parties

• Community give-back programs and personal development workshops

• And so much more

Ready to build a smarter career with Smartsourcing? Apply now and be part of something bigger—where you are truly valued, every step of the way.