Administrative Assistant

1 day ago


South Triangle P, Philippines HALF SAINTS Full time

Position Summary:

The Administrative Assistant provides structured, part-time operational support across administration, HR, finance coordination, inventory documentation, and compliance. The role focuses on maintaining accurate records, monitoring routine follow-ups, and consolidating management information to support timely and well-informed decision-making. This position does not hold approval authority and operates under the direction of the General Manager.

  • Maintain organized physical and digital filing systems
  • Encode and organize sales invoices, purchase and delivery receipts, and delivery documentation
  • Prepare BIR Form 2307 for applicable sales and purchases
  • Take meeting minutes and track action items against timelines
  • Create and maintain written process guides and flowcharts for all systems used across both branches
  • Encode and maintain recipe cards, inventory lists, checklists, and departmental documentation
  • Ensure version control and proper archiving of outdated documents
  • Maintain employee 201 files and HR records
  • Assist with interview scheduling, background checks, and onboarding documentation
  • Encode and process employee attendance, timesheets, tips, and service charge summaries
  • Track probationary reviews, appraisals, and contract milestones for GM attention
  • Maintain training attendance and completion logs
  • Assist with purchase requests, stock transfer requests, and vendor documentation
  • Maintain vendor master lists (contacts, pricing, terms)
  • Coordinate ad hoc purchasing documentation and driver dispatch schedules
  • Maintain basic equipment and smallwares inventory logs
  • Track warranties, service histories, and reported issues of every equipment
  • Schedule preventive maintenance for store equipment across both branches
  • Coordinate pest control, fire safety, aircon servicing, and similar services
  • Secure building permits, delivery permits, and service access approvals
  • Track compliance documents (BIR, DTI, LGU) and renewal deadlines
  • Prepare weekly or monthly expense summaries from encoded receipts
  • Reconcile delivery receipts against purchase requests and flag variances
  • Track supplier credit terms and payment schedules for follow-up
  • Prepare petty cash advance liquidation summaries for review
  • Maintain basic price comparison sheets for frequently purchased items
  • Process B2B orders and coordinate fulfillment with kitchen and FOH
  • Monitor B2B payments and follow up on outstanding balances
  • Maintain a B2B client and pricing reference list updated
  • Keep GrabFood and FoodPanda apps up to date
  • Track promo or contract terms and expiry dates
  • Consolidate weekly admin task summaries (completed, pending, blockers)
  • Track completion of operational logs (sanitation, maintenance, audits)
  • Consolidate incident reports and customer complaint documentation
  • Prepare audit-ready folders (digital and physical)
  • Update menus, signages, and basic marketing collaterals as instructed
  • Maintain menu change and pricing logs
  • Coordinate timelines for photos, content requests, and approvals
  • Track deliverables for partnerships or collaborations

Job Type: Full-time

Pay: Php18, Php20,000.00 per month

Benefits:

  • Additional leave
  • Company events
  • Discounted lunch
  • Employee discount
  • Health insurance
  • On-site parking
  • Opportunities for promotion
  • Paid training
  • Pay raise
  • Promotion to permanent employee
  • Staff meals provided

Ability to commute/relocate:

  • South Triangle 1103 P00: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

  • Administrative Assistant: 1 year (Preferred)

Language:

  • English (Preferred)

Work Location: In person



  • South Triangle, Philippines SHOE SOLUTIONS MARKETING INC. Full time

    Position OverviewWe are seeking a highly skilled professional fluent in Filipino and English with a strong background in the supply and demand industry. This role will support communication, coordination, and project operations between clients, contractors, suppliers, and internal teams. The ideal candidate is detail-oriented, organized, and able to navigate...


  • South Triangle, Philippines SHOE SOLUTIONS MARKETING INC. Full time

    Position OverviewWe are seeking a highly skilled trilingual professional fluent in Mandarin, Filipino, and English with a strong background in the supply and demand industry. This role will support communication, coordination, and project operations between clients, contractors, suppliers, and internal teams. The ideal candidate is detail-oriented,...

  • College Secretary

    2 weeks ago


    South Triangle P, Philippines Kobe Retail Online Full time

    Duties and Responsibilities:Provide day-to-day clerical and administrative assistance to the Dean or Head of Graduate Studies.Manage and maintain accurate filing systems (physical and electronic) for student records, correspondence, and office documents.Prepare, type, and distribute memos, letters, reports, meeting minutes, and other official...

  • Office Staff

    1 week ago


    South Triangle P, Philippines Kobe Retail Online Full time

    We are looking for a reliable and organized Office Staff to join our team. The ideal candidate will provide administrative support, ensure smooth office operations, and assist in day-to-day tasks to help the company run efficiently.Job Opportunities / Responsibilities:Handle clerical and administrative tasks such as filing, data entry, and document...

  • Company Driver

    1 week ago


    South Triangle P, Philippines PRAXXYS Solutions, Inc. Full time

    Company Driver & Administrative Assistant Quezon City | On-site | Full-timeBe the Backbone That Keeps Everything MovingPRAXXYS is a sovereign-grade Filipino digital transformation firm based in Quezon City, Philippines.Behind every world-class system we build is a disciplined, well-supported organization — and that includes the people who keep daily...


  • South Triangle P, Philippines Blade Asia Inc Full time

    Job Description:The Purchasing Associate is responsible for assisting in sourcing, canvassing, and purchasing materials, supplies, and services needed by the company. The role ensures timely procurement at the best quality and price while maintaining accurate records and coordinating with suppliers and internal departments.Qualifications:Bachelor's degree in...

  • Purchasing Officer

    2 weeks ago


    South Triangle P, Philippines Sushi Shokunin by Chef Migs Full time

    The Purchasing Officer is responsible for sourcing, ordering, and monitoring food, beverages, and non-food supplies to ensure uninterrupted restaurant operations. The role focuses on cost control, supplier coordination, inventory support, and compliance with company and food safety standards.Key Responsibilities:Source, negotiate, and purchase food...


  • Pasolo P, Philippines RISEFULLY INC. Full time

    RESPONSIBILITIES:-PROVIDES ADMINISTRATIVE SUPPORT TO ENSURE EFFICIENT OPERATION OF THE OFFICE.-CARRIES OUT ADMINISTRATIVE DUTIES SUCH AS FILING, TYPING, COPYING, BINDING, SCANNING, ETC.-COMPLETES OPERATIONAL REQUIREMENTS BY SCHEDULING AND ASSIGNING ADMINISTRATIVE PROJECTS AND EXPEDITING WORK RESULTS.-SUPPORTS THE TEAM BY PERFORMING TASKS RELATED TO...


  • Villanueva P, Philippines KARGA GROUP OF COMPANIES Full time

    Job Title: Administrative Assistant – Logistics CompanyDepartment: Administration / OperationsReports To: Port SupervisorJob SummaryThe Administrative Assistant supports the daily administrative and clerical functions of the logistics department to ensure efficient and smooth operations. This role involves handling documentation, coordinating communication...


  • Ormoc City P, Philippines Virtual Staffing Solutions Full time

    DescriptionVirtual Staffing Solutions is seeking Administrative Assistants. In this role, you will provide essential administrative and operational support by managing reports, processing ticketing requests, ensuring proper documentation, and overseeing user access management across multiple platforms.Key ResponsibilitiesGenerate, review, and maintain...