hospital information management department

1 day ago

Malolos City P, Philippines ACE MALOLOS DOCTORS INC. Full time ₱168,000 - ₱180,000 per year

The HIMD Staff is responsible for ensuring the accurate, secure, organized, and timely management of hospital medical records and health information systems. The role supports the hospital's clinical, administrative, and regulatory requirements by maintaining data integrity, ensuring confidentiality, and facilitating smooth flow of patient information.

DUTIES AND RESPONSIBILITIES

A. Medical Records Management

  • Receive, process, and organize patient charts, ensuring completeness and proper sequencing of documents.
  • Maintain accurate and updated patient records in both physical and electronic formats.
  • Ensure proper filing, storage, retrieval, and release of medical records following hospital policy.
  • Monitor the movement of patient charts and implement strict tracking procedures.
  • Conduct regular chart audits for completeness, accuracy, and compliance with regulatory standards.

B. Data Encoding & Information Processing

  • Encode patient information accurately into the hospital system (e.g., Bizbox or other HIS).
  • Validate the correctness of encoded data and ensure timely updates.
  • Assist in generating census reports, statistical data, and other required documentation.

C. Records Release & Authorization

  • Process requests for medical records, certificates, abstracts, and related documents.
  • Verify authorization, identification, and consent before releasing information.
  • Ensure compliance with Data Privacy Act and hospital confidentiality protocols.

D. Coordination & Support

  • Coordinate with nursing units, billing, laboratory, radiology, and other departments for chart completion and records retrieval.
  • Assist clinicians and other hospital personnel with record access following proper request channels.
  • Support accreditation requirements (DOH, PhilHealth, Internal Audit) by providing records and documentation.

E. Quality Assurance & Compliance

  • Ensure adherence to hospital policies, DOH standards, and PhilHealth documentation requirements.
  • Report missing forms, incomplete charts, or discrepancies to the HIMD Manager
  • Participate in internal audits, quality checks, and process improvement initiatives.

F. Other Administrative Tasks

  • Maintain logbooks, tracking sheets, and digital documentation.
  • Assist in clerical tasks such as photocopying, scanning, and printing of files.
  • Protect all health information from loss, damage, or unauthorized access.
  • Perform other related tasks assigned by the HIMD Manager or Hospital Management.

III. QUALIFICATIONS

  • Graduate of any medical-related course, IT, or health information management.
  • Knowledge in medical terminology and hospital operations is an advantage.
  • With experience in medical records or HIMD is preferred but not required.

IV. COMPETENCIES

  • Strong attention to detail and organizational skills.
  • Ability to maintain confidentiality and handle sensitive information.
  • Good communication and coordination skills.
  • Familiarity with hospital systems (Bizbox or similar HIS).
  • Ability to multitask and work under pressure.

Job Types: Full-time, Fresh graduate

Pay: Php14, Php15,000.00 per month

Benefits:

  • Additional leave
  • Employee discount
  • Opportunities for promotion
  • Paid training
  • Pay raise

Work Location: In person

  • IT Manager

    1 day ago

    Malolos, Central Luzon, Philippines Sacred Heart Hospital of Malolos Inc. (A Metro Pacific Hospital) Full time ₱60,000 - ₱120,000 per year

    The IT Manager is responsible for overseeing the hospital's IT infrastructure, including software systems and development and hardware assets. The role ensures the stability, security, and efficiency of hospital technology systems, supporting both clinical and administrative operations. The IT Manager leads a team in maintaining and enhancing systems that...

  • IT Manager

    1 day ago

    Malolos, Central Luzon, Philippines Sacred Heart Hospital of Malolos Inc. Full time ₱60,000 - ₱180,000 per year

    The IT Manager is responsible for overseeing the hospital's IT infrastructure, including software systems and development and hardware assets. The role ensures the stability, security, and efficiency of hospital technology systems, supporting both clinical and administrative operations. The IT Manager leads a team in maintaining and enhancing systems that...

  • hospital orderly

    1 day ago

    Malolos, Central Luzon, Philippines ACE MALOLOS DOCTORS INC. Full time ₱168,360 per year

    Job Summary:The Hospital Orderly assists in the safe and efficient transport and care of patients, while also supporting the hospital through basic maintenance and labor tasks such as plumbing, electrical, and minor repairs. The role ensures a clean, safe, and functional environment for patients and staff.Key Responsibilities:Transport patients safely to and...

  • hospital orderly/utility

    3 days ago

    Malolos, Central Luzon, Philippines ACE Malolos Doctors Full time ₱20,000 - ₱25,000 per year

    Key Duties & ResponsibilitiesA. Housekeeping & SanitationPerforms cleaning, disinfecting, and maintenance of assigned hospital areas (wards, nurses' stations, hallways, comfort rooms, offices, etc.).Ensures compliance with hospital sanitation standards and infection control guidelines.Handles proper waste segregation and disposal in accordance with hospital...

  • hospital orderly

    1 day ago

    Malolos, Central Luzon, Philippines ACE Malolos Doctors Full time ₱150,000 - ₱250,000 per year

    Key Responsibilities:Transport patients safely to and from wards, diagnostic areas, and other departments.Assist patients with mobility, positioning, and transfers as directed by nursing staff.Support nurses and doctors in non-medical tasks during patient care.Perform basic maintenance tasks such as plumbing, electrical troubleshooting, and minor facility...

  • hospital clerk

    2 weeks ago

    Quezon City, National Capital Region, Philippines Novaliches General Hospital Incorporation Full time ₱144,000 - ₱288,000 per year

    A hospital clerk, also known as a medical secretary or administrative assistant, performs a variety of clerical and administrative tasks in a hospital. They may work in the emergency department, outpatient care center, or other hospital departments. ResponsibilitiesAnswering phones, transferring calls, and relaying messagesScheduling appointmentsUpdating and...

  • Marketing Supervisor

    7 days ago

    Malolos, Central Luzon, Philippines Sacred Heart Hospital of Malolos Inc. Full time ₱900,000 - ₱1,200,000 per year

    The Marketing Supervisor is responsible for planning, executing, and overseeing marketing and communication strategies to promote the hospital's services, enhance public awareness, and support patient engagement. This role involves managing campaigns, supervising marketing staff, and ensuring that the hospital's brand message is consistent across all...

  • Infection and Prevention Control Nurse

    2 weeks ago

    Malolos, Central Luzon, Philippines Sacred Heart Hospital of Malolos Inc. Full time ₱900,000 - ₱1,200,000 per year

    Job Summary:The Infection Prevention and Control Nurse (IPCN) is responsible for planning, implementing, and monitoring infection prevention and control activities within the hospital. The IPCN ensures adherence to infection control policies and standards to prevent and reduce hospital-acquired infections (HAIs) among patients, staff, and visitors.Key...

  • Nutritionist-Dietitian

    7 days ago

    Malolos, Central Luzon, Philippines Sacred Heart Hospital of Malolos Inc. Full time ₱900,000 - ₱1,200,000 per year

    The Nutritionist-Dietitian is responsible for assessing, planning, implementing, and monitoring the nutritional care of patients in the hospital. The role ensures that all patients receive appropriate dietary management in line with their medical condition, nutritional needs, and physician's orders, while promoting overall health and recovery.Key...

  • Hospitality Management Instructor

    2 weeks ago

    Davao City P, Philippines Joji Ilagan International Schools Full time ₱160,000 - ₱250,000 per year

    Position Overview:We are seeking a motivated Hospitality Management Instructor to teach courses related to hospitality operations, management, and industry best practices. This position offers the flexibility of full-time or part-time employment. The ideal candidate will have a strong academic and practical background in hospitality management, along with a...