Accounts Payable Clerk

1 day ago

Santa Rosa City A, Philippines Afni Full time

Essential Functions and Responsibilities:

A. Receiving of AP Documents and Distribution to the Relevant AP PICs

  1. Maintain a tracker of all AP documents received on a daily basis and update the status until the related invoice is paid.

  2. Segregate the documents per AP PIC based on the vendor assignment and distribute them accordingly.

  3. Coordinate with the receptionist and prepare the transmittal documentation of the documents that need to be returned to the vendors and then update the tracker accordingly.

B. Data Entry

  1. Input data into spreadsheets, databases or Software systems

  2. Update previously entered data as the needs arise when additional and/or revised documentation are received.

C. Photocopying, Printing and Scanning of Documents

  1. Operate office equipment (multi-function printer) to photocopy, print or scan documents.

  2. Upload the scanned invoice packages (invoices and supporting documents) that have been validated by the AP Senior Specialists into the ReadSoft system.

D. Document Management

  1. Organize and file AP documents such as invoices, delivery receipts, certificates of completion/service reports, purchase orders, etc. both physical and digital/soft copies

  2. Maintain proper indexing of soft copies and labeling of hard copies to facilitate easy retrieval of documents during audits or review of specific transactions.

E. Other Clerical Tasks to be assigned by the AP Manager from time to time

Requirements:

Minimum Job Requirements (Education, Experience, Skills):

. Bachelor's degree in Finance, Accounting, or any Business-related course

. 1 year of related experience in administrative, clerical, or finance support roles

. Document management (both hard and soft copies)

. Data entry

. Scanning of documents

. Operation of multi-function office equipment (printer, scanner, photocopier)

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