Facilities Officer

5 days ago

Makati City, National Capital Region, Philippines Allianz PNB Life Insurance, Inc. (formerly PNB Life Insurance Inc.) Full time ₱400,000 - ₱800,000 per year

Role Description:

The Local Facilities Officer is responsible for handling the Facilities activities locally and makes sure that all local requirements with regards to facility management are met, including quality and performance controls and employee satisfaction.

Responsibility & Accountabilities

Coordinates locally Facility Management logistics & services.

  • Manages service providers used for the building and facility related services
  • Liaising with building management company
  • Working with Allianz PNB Life Facilities manager and team
  • Quality & Performance Control

Access and Security Management

  • Badge, Access Control Managment
  • Security (whether outsourced or managed internally)
  • Building Evacuation, safety trainings

Manages Local Facility Maintenance & Services

  • Day-to-day Facility Management activities locally including: premises maintenance, reception desk, cleaning, security, safety, assignment of rooms, supporting with internal office moves, furniture moves, equipment moves
  • Renovation project planning and management
  • Internal moves etc. (whether outsourced or managed internally)
  • Tracking and management of energy, water, waste consumption
  • Postal Services
  • Catering Services
  • Transportation Services
  • Meeting room management
  • Monitoring technical aspects of the building: electricity; water; air con; engineering and building works etc.

Coordinates locally to Facility Maintenance & Services

  • Day-to-day Facility Management activities locally including: premises maintenance, reception desk, cleaning, security, safety, assignment of rooms, internal moves etc. (whether outsourced or managed internally)
  • Tracking and management of energy, water, waste consumption
  • Postal Services
  • Catering and Events Services
  • Meeting room management
  • Occupational (health &) safety

Procurement

  • Oversee the efficiency and effectiveness f the AzP procurement proceess
  • Main POC for minor procurement activities
  • Vendor support and management

Protection + Resilience, Coordinating with all related stakeholders covering:

  • BCM: Implementation and maintaining a robust program ensuring all deliverables in place are met including planning, BIAs, Risk impact, recovery, testing
  • Crisis Managment: scenario planning, testing and response management
  • Incident Managment: Ensuring Emergency Response Management frame in place to manage any emergency threats to the business
  • Physical Security Management: Physical + Personnel Security plus badge, access control managment, Security (whether outsourced or managed internally) Building evacuation, Safety Trainings, Event security, Security Monitoring, Travel Security, Fraud Management etc.

Other:

  • Travel Coordination
  • Insurance and License management (when appropriate)

Skills & Requirements

  • A technical or administration degree, or bachelor level
  • Minimum 2 years of working experience in facility management related activities
  • Proactive, structured, and independent working method
  • Team and Communication Skills
  • High service and quality orientation
  • Enterprising and solution-oriented way of thingking
  • Pragmatic
  • Good English Skills
  • Good knowledge of IT tolls (Excel, PPT)
  • Reliable and Discrete
  • Can work onsite in Makati City

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