Document Controller

6 days ago

Ayala Alabang, National Capital Region, Philippines WHR Global Consulting Full time

POSITION TITLE:
Document Controller

WORK LOCATION:
Alabang, Muntinlupa City

WORK SETUP:
Full-Time, Onsite

COMPANY:
Industrial Fluid Manufacturing

JOB SUMMARY:

The primary focus of this role is to undertake all Document Management for the execution of projects and jobs within the Engineering Department. Supporting the Engineering team by managing documents through internal and external approval cycles, and feeding documents and drawings up to customer, by email or through dedicated portal, and documents and drawings to the workshop for assembly. Compiling the final documentation and closeout of files into common folder within local drives.

The candidate should have had a good track record of technical assessable experiences in one or more focused market industry; able to understand customer applications and able to build assemblies to engineering prints. He must have a good attention to detail and must be prepared to be hands-on, multi-tasking abilities and problem-solving skills, the candidate must be highly adaptable and flexible. Most importantly the candidate should have a growth mindset and strive for continuous improvement.

KEY ROLES AND RESPONSIBILITIES:

  • Manage and control all engineering documents related to projects and job execution.
  • Support the Engineering team by coordinating document submission, approval, and distribution.
  • Serve as the main point of contact for document control between internal teams, customers, and workshop personnel.
  • Ensure accuracy, traceability, and compliance of all documents and drawings.
  • Maintain organized filing systems for active and completed projects.
  • Make minor revisions to documents as required with support from Engineering team.
  • Manage the flow of engineering documents through internal and external approval cycles.
  • Distribute and track drawings and documents to and from customers via email or dedicated customer portals.
  • Ensure correct document numbering, revision control, and version management at all stages.
  • Issue approved drawings and related documentation to the workshop for fabrication and assembly.
  • Maintain up-to-date records of drawing and document status across all active projects.
  • Compile and assemble final documentation packages (including data books, as-built drawings, and certificates) for project closeout.
  • File and archive completed project documentation into structured, accessible folders on local drives.
  • Monitor compliance with document control procedures and recommend improvements where needed.
  • Provide document-related support to engineers and coordinate with external stakeholders as required.

QUALIFICATIONS:

  • Relevant experience in document management or admin experience in oil and gas, instrumentation, or process industry.
  • Ability to work well with people and be able to multi-task.
  • Must have personal initiative and drive to seek out what needs to be done, or ask others what they need assistance with.
  • Proficient in written and spoken English.
  • Experience with beneficial.
  • Computer Skills: Proficient in Microsoft 365 business applications (Word, Excel, PowerPoint, Outlook).

  • Document Controller

    1 week ago

    Ayala Alabang, National Capital Region, Philippines Asia Select Full time ₱600,000 - ₱800,000 per year

    Job title:DOCUMENT CONTROLLERJob type:Full-TimeEmp type:Full-timeIndustry:MANUFACTURINGFunctional Expertise:ADMINISTRATION & FACILITIESSkills:DOCUMENT MANAGEMENTADMINLocation:Alabang, Muntinlupa CityJob published: Job ID:47933JOB DESCRIPTIONResponsible for managing all documentation related to project execution within the Engineering Department. This...

  • Document Controller

    1 week ago

    Ayala Alabang, National Capital Region, Philippines Asia Select Full time ₱144 - ₱720 per year

    Job DescriptionResponsible for managing all documentation related to project execution within the Engineering Department. This includes handling document approval cycles, distributing drawings and documents to customers and workshops, and compiling final documentation for project closeout.KEY RESPONSIBILITIES You will: Oversee the flow of engineering...

  • Document Controller

    2 weeks ago

    Ayala Alabang, National Capital Region, Philippines BondClad Group OPC Full time ₱216,000 - ₱264,000 per year

    Job SummaryWe are looking for a Document Controller to join FT Drafting Corporation.The ideal candidate will ensure that all project documents are accurate, accessible, and properly managed to support smooth project execution and timely decision-making.They will also handle other related tasks that contribute to the team's success and support the company's...

  • Document Controller Custodian

    2 weeks ago

    Ayala Alabang, National Capital Region, Philippines Inventory Exchange Center, Inc. Full time ₱900,000 - ₱1,200,000 per year

    Key Responsibilities:Storage, manage, and track QMS-registered documents and important company records.Scan, organize, and maintain documents following QMS standards.Create templates for new documents, forms, and reports.Maintain and update the master list of QMS documents, forms, and references.Archive inactive records according to the retention and...

  • HR Document Controller

    2 weeks ago

    Ayala Alabang, National Capital Region, Philippines Hospitality Innovators Full time ₱264,000 - ₱300,000 per year

    Job Title: HR Officer & Document ControllerDepartment: Human ResourcesReports To: HR Business PartnerLocation: Corporate Office (Muntinlupa City) ; or any HII-managed propertyJob Summary:The HR Officer & Document Controller is responsible for supporting all HR functions including recruitment, onboarding, employee relations, and payroll coordination, while...

  • Document Controller Custodian

    2 weeks ago

    Ayala Alabang, National Capital Region, Philippines Inventory Exchange Holdings, Inc. Full time ₱400,000 - ₱600,000 per year

    Functional Scope:Stores, manages and tracks QMS registered documents, references, and other company important files and recordsScans, organizes and maintains documents and records according to QMS standard policies and procedures and innovations appliedCreates templates for new documents, forms or reportsMaintains updated master list of QMS registered...

  • Document Controller

    2 weeks ago

    Ayala Alabang, National Capital Region, Philippines ADEC Innovations Full time ₱1,500,000 - ₱3,000,000 per year

    We're looking for a Document Management Specialist to design, manage, and enhance how the Executive Office handles documents throughout their entire lifecycle. This role ensures that all document systems are efficient, compliant, and user-friendly.Key Responsibilities:Design, implement, and maintain document management systems (DMS).Ensure all document...

  • Document Controller

    2 weeks ago

    Ayala Alabang, National Capital Region, Philippines ADEC Innovations Full time ₱1 - ₱2 per year

    We're looking for a Document Management Specialist to design, manage, and enhance how the Executive Office handles documents throughout their entire lifecycle. This role ensures that all document systems are efficient, compliant, and user-friendly.Key Responsibilities:Design, implement, and maintain document management systems (DMS).Ensure all document...

  • Billing and Documentation Specialist

    1 week ago

    Ayala Alabang, National Capital Region, Philippines New York Global Consultants Inc. (NYGCI) Full time ₱250,000 - ₱500,000 per year

    Position : Billing AnalystLocation : Alabang MuntinlupaWork Schedule : Day Shift - Full RTOPreparation of monthly reports:Monthly Invoice Listing - Service and RepairsRepairs Billing Tracker – monthly updating of requestsReconciliation of billing requests vs actual billed.Handle billing-related disputes – including rejected invoices upon submission and...

  • Pr. Associate, Control Testing

    2 weeks ago

    Ayala Alabang, National Capital Region, Philippines Capital One Full time ₱1,200,000 - ₱2,400,000 per year

    Alabang , Philippines, Muntinlupa City, National Capital Region (Manila)Pr. Associate, Control Testing Job Summary: The Card Risk Process Excellence Team is currently hiring for a Principal Associate (PA) that will take our Well Managed transformation to the next level in our testing program, furthering the top-notch brand that Card Risk has built. This PA...