Global Executive Assistant – Legal and Compliance

Role Overview

As Global Executive Assistant specializing in Legal & Compliance, you will provide high-level legal support, contract administration, and regulatory oversight for luxury property projects. You will act as a strategic advisor and direct support to the CEO, ensuring all processes meet legal requirements throughout acquisition, development, procurement, and sales phases. International travel throughout Asia and Europe is required for contract negotiations, supplier compliance, inspections, and project management.

Key Responsibilities

A. Legal Strategy & Documentation

• Draft, review, and negotiate all contracts and legal documentation relating to land acquisition, development, construction, international procurement, supplier agreements, warranties, and sales transactions.
• Manage legal due diligence requirements for purchasing new sites, title verification, existing encumbrances, land registry compliance, and planning consent processes.
• Oversee compliance submissions, applications, and correspondence with local authorities, planning departments, and regulatory bodies within the UK and internationally.

B. Regulatory, Risk, & Compliance Oversight

• Keep abreast of UK and international property, planning, export/import, and contract law: build proactive systems to meet evolving compliance demands.
• Develop, update, and enforce company compliance policies, anti-money laundering (AML) procedures, GDPR/privacy protocols, health & safety requirements, and internal audit trails.
• Coordinate statutory reporting and regulatory deadlines, ensuring timely filings and zero penalties.

C. Legal Operations & Administrative Support

• Advise CEO and leadership team on legal and compliance risk, contract structure, negotiation tactics, and dispute resolution.
• Manage legal correspondence, maintain and structure all legal records, and ensure secure storage and ease of access.
• Prepare board packs, meeting minutes, presentations, and reports summarizing legal milestones, risk exposure, and progress across all live projects.
• Attend and record critical project meetings, follow up on legal action items, and maintain institutionally strong legal project management lists.

D. International Supplier & Contract Management

• Vet and select overseas suppliers, conducting contract reviews specific to import/export goods (including HS/commodity codes, terms of delivery, incoterms, and warranties).
• Liaise directly with international teams (predominantly in China and Europe) for all matters relating to contract negotiation, dispute avoidance, and operational compliance.
• Organize and, where necessary, travel internationally for site visits, supplier audits, contract signings, and legal inspections.

E. Training, Reporting, & Policy Development

• Train internal stakeholders on legal processes, contract administration, and compliance best practices.
• Design templates and standard operating procedures for legal documentation, contract storage, and regulatory reporting.
• Build legal registers for contracts, warranties, title deeds, and intellectual property.

F. Communication & Presentation Excellence

• Maintain impeccable presentation and communication skills for interfacing with clients, authorities, partners, and the CEO—both virtually and in person.
• Ensure strong, reliable remote connectivity, and fluency in written and spoken English for global collaboration.

Qualifications & Experience

• Law degree (LLB/JD or equivalent); additional certifications in contract management or compliance are a plus.
• Experience in property law, international procurement contracts, and compliance for cross-border goods and services.
• Strong contract negotiation, drafting, and legal advisory background (ideally in property/construction).
• Familiarity with UK property, planning, anti-money laundering, and privacy legislation.
• Proficiency in Office 365 suite, contract management platforms, and secure record-keeping applications.
• Ability to manage complex legal projects and travel internationally as required.
• Exceptional organisational, analytical, and problem-solving skills.
• Impeccable personal presentation and communication.

Job Type: Full-time

Application Question(s):

• What is your asking salary?

Experience:

• Legal and Compliance: 3 years (Preferred)
• Legal Operations & Project Management: 3 years (Preferred)
• International & Travel: 3 years (Preferred)

Work Location: Remote