Accounts Payable Analsyt

Position Title: Accounts Payable Analyst

Department: Finance and Accounting

Reports To: Accounting Supervisor

Work Location: Head Office – BGC

Employment Type: Full-time

I. Job Summary

The Accounts Payable Analyst ensures the accuracy, transparency, and compliance of the company's financial reporting and audit requirements. The role involves the preparation and review of statutory financial statements, reconciliations, audit schedules, and compliance reports in adherence to Philippine Financial Reporting Standards (PFRS) and internal policies. This position plays a critical role in maintaining strong internal controls, supporting both internal and external audit processes, and driving continuous improvement in accounting and compliance operations.

II. Key Responsibilities

A. Financial Reporting and Audit Management

• Acts as one of the primary contact persons for Financial Statement (FS) audit requirements, coordinating with internal and external auditors.
• Prepares detailed audit schedules, supporting worksheets, and documentation required during audit engagements.
• Drafts and finalizes the company's statutory financial statements in compliance with PFRS and regulatory standards.
• Participates in monthly, quarterly, and annual closing activities, including preparation and review of journal vouchers (JVs).
• Ensures compliance with internal control procedures and assists in audit testing and financial validation processes.
• Supports the development of audit-related policies, checklists, and documentation protocols to strengthen financial governance.

B. Account Reconciliation and Compliance Control

• Reviews monthly bank reconciliations and prepares semi-annual intercompany account reconciliations.
• Leads quarterly reconciliation of Goods Receipt/Invoice Receipt (GR/IR) accounts, ensuring proper clearing of balances.
• Analyzes and reconciles invoice postings, ensuring timely identification and resolution of discrepancies.
• Ensures proper recognition and reporting of lease transactions in accordance with IFRS 16 (Leases), including amortizations, accruals, and system entries.
• Assists in compliance with tax regulations, government filings, and internal policy adherence.

C. Payables and Transaction Processing

• Manages weekly batch payment runs and ensures accurate processing of supplier invoices.
• Reviews and resolves duplicate payments, blocked transactions, and supplier account issues.
• Reviews and authorizes supplier payment transactions, ensuring compliance with company policies and approval hierarchy.

D. Process Improvement and Technical Support

• Recommends improvements to strengthen audit readiness, internal controls, and reporting efficiency.
• Provides technical support for system-related reconciliations and SAP reporting functions.
• Assists in the automation of accounting processes and enhancement of compliance monitoring tools.
• Performs other duties and special assignments as may be required by the Accounting Supervisor or Management.

III. Qualifications and Experience

• Education: Bachelor's Degree in Accounting, Finance, or related discipline.
• Experience: Minimum of 3 to 5 years of relevant experience in accounting, audit, or compliance.
• Certification: Certified Public Accountant (CPA) is highly preferred.

• Technical Proficiency:

• Extensive hands-on experience with SAP (Financial Accounting and Controlling modules).

• Advanced Microsoft Excel skills (pivot tables, formulas, VLOOKUP, data analytics).
• Strong understanding of PFRS, IFRS, tax compliance, audit procedures, and internal control frameworks.
• Knowledge in data analysis and visualization tools (e.g., Power BI, Tableau) is an advantage.

• Competencies:

• Strong analytical and problem-solving abilities.

• Excellent attention to detail and organizational skills.
• Results-driven, with the ability to meet deadlines under pressure.
• High level of integrity, confidentiality, and accountability.
• Strong communication and collaboration skills across teams.

IV. What We Offer

At Total Philippines Corporation, we take pride in nurturing our people and promoting a culture of excellence and care.

Our key benefits include:

• HMO Coverage starting Day 1 of Employment - unlimited qualified dependents upon regularization
• Opportunities for professional growth and continuous learning.
• Supportive, collaborative, and value-driven work environment.