Project Assistant

5 days ago

Makati City, National Capital Region, Philippines DTC Promos, Inc. Full time

About the Company:

DTC Promos is one of the leading Events & Activations agency of the country that is behind award-winning and Guinness Recording campaigns for leading brands like Knorr and Close-Up. It's located at the heart of Makati City with easy access to public transport.

Position Summary:

We are seeking a dynamic and organized Project Assistant to join our events and operations team. The Project Assistant will play a crucial role in supporting the planning, coordination, and execution of various events. This position offers an exciting opportunity for individuals passionate about events management and eager to contribute to the success of memorable experiences.

Key Responsibilities:

  • Assist in the planning and coordination of events from conception to execution.
  • Collaborate with internal teams and external vendors to ensure all event logistics are meticulously organized, including venue selection, catering, audiovisual requirements, transportation, and accommodations.
  • Support the development and management of event budgets, including tracking expenses, processing invoices, and identifying cost-saving opportunities.
  • Coordinate event logistics such as attendee registration, RSVP management, guest communication, and on-site support during events.
  • Assist in the creation and distribution of event marketing materials, invitations, and promotional collateral.
  • Conduct research on industry trends, event best practices, and potential event venues or suppliers to enhance event planning processes.
  • Provide administrative support to the events team, including scheduling meetings, preparing meeting agendas, taking minutes, and maintaining organized files and documentation.
  • Handle post-event activities, including gathering feedback, evaluating event success, and preparing post-event reports.
  • Maintain excellent communication with internal stakeholders, external partners, and event attendees to ensure a seamless event experience.
  • Assist with other tasks and projects as assigned by the Head of Operations.
  • Perform other duties as assigned.

Qualifications:

  • Bachelor's degree in Marketing, Communications, or related field preferred.
  • Previous experience in event planning, coordination, or related roles is advantageous.
  • Strong organizational and time management skills, with the ability to multitask and prioritize effectively in a fast-paced environment.
  • Excellent attention to detail and accuracy, with a proactive approach to problem-solving.
  • Proficiency in Microsoft Office.
  • Excellent verbal and written communication skills, with the ability to interact professionally with diverse stakeholders.
  • Flexibility to work overtime as required during peak event periods.
  • A positive attitude, strong team player mentality, and willingness to learn and adapt in a collaborative environment.

Application Instructions:

To apply, please submit your resume to

We look forward to reviewing your application

Job Type: Full-time

Benefits:

  • Additional leave
  • Company Christmas gift
  • Company events
  • Health insurance
  • Opportunities for promotion
  • Promotion to permanent employee

Work Location: In person

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