Payroll Supervisor

4 days ago

Pasay, National Capital Region, Philippines SMDC Full time ₱900,000 - ₱1,200,000 per year

DUTIES AND RESPONSIBILITIES:

Pre-Payroll Processing

  • Compute advance government contributions for all 21st hires.
  • Compute advance maternity benefits based on the AMBPL form and government regulations; create corresponding PayTran.
  • Compute GY Allowance and GPMC Sunday Meal Allowance.
  • Validate SLA Net Pay.
  • Prepare and identify adjustments from the previous payroll and create PayTran.
  • Check Timekeeping Adjustment Report against IOM; create corresponding PayTran.
  • Create PayTran Summary for validation.

Payroll Processing (Regular)

  • Assist in validating the completeness of employee and payroll data in the system, ensuring accuracy in outbound reports and payroll processing.
  • Assist in finalizing the payroll register for payroll approval.
  • Generate payroll bank files for BDO IDS upload and approval.
  • Assist in payroll system posting.

Post Payroll Processing (Regular)

  • Create GPMC Employee Overtime Charges, OT Justification, and Below 30% Report.
  • Create Separated Employee Report for Last Pay DTR preparation by the timekeeper.
  • Ensure employee payslips are viewable according to the set schedule.
  • Generate monthly government reports.

Final Pay and Gratuity/Retirement Pay Processing

  • Compute final/gratuity/retirement pay for separated employees based on company policies and government regulations.
  • Upload final/gratuity/retirement pay to FinanceHub for validation and approval; ensure vendor code is created and ready for check preparation.
  • Safekeep signed exit documents and endorse Quit Claim to HRBPs for notary facilitation.
  • Assist in the release of final/gratuity/retirement pay.

Off Cycle Payroll Processing

  • Process 13th Month Pay, including data consolidation and computation.
  • Process 14th Month Pay, including data consolidation and computation.
  • Process PTO Conversion, including data consolidation and computation.

Other Payroll Activities

  • Create annual tax forecast and verify PayTran for additional tax withholding.
  • Ensure accurate encoding of BIR Form 2316 data from previous employers for new hires in the payroll system.
  • Monitor and ensure a high completion rate of the Yearly Substituted Filing Survey among employees.
  • Consolidate payroll data in preparation for Alphalist and monthly reconciliation.
  • Prepare manual Alphalist Report and ensure consistency with payroll system data.
  • Assist in GL vs 1601-C vs Payroll Reconciliation during year-end activities.
  • Encode audited Alphalist in the BIR Alphalist System and generate required government reports.
  • Create and generate manual BIR Form 2316 for inter-company transfer employees with late tagging in the system.
  • Responsible for collecting signed BIR Form 2316 from all qualified employees for substituted filing.
  • Assist in providing YTD and other necessary data during promotions of Assistant Managers to Managers and for inter-company transfers.
  • Prepare MERP Fund Transfer.
  • Support the Payroll Manager in system upgrades, migrations, and payroll process improvement initiatives.

QUALIFICATIONS:

  • Graduate of Bachelor's degree in Accounting, Finance, Business Administration, or any related field.
  • With t least three (3) years of payroll experience.
  • Knowledge of payroll laws, tax regulations, and compliance requirements.
  • Proficiency in MS Excel and other payroll-related software.
  • Ability to handle confidential information with integrity.
  • Good communication and interpersonal skills.
  • Amenable to work in Pasay City, from 9AM to 6PM/

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