Admin Specialist

Shape Careers, Build Futures

Grow your expertise in recruitment and HR operations while making a lasting difference in the healthcare industry. This role is your chance to connect people with meaningful opportunities, support care professionals, and build a global career-on top of working close to home in a supportive hybrid setup. Help drive recruitment excellence, streamline HR operations, and ensure care professionals are supported-leaving a mark in a people-centered industry.

Job Description

As a Recruitment and Admin Specialist, you'll play a key role in supporting full-cycle recruitment, HR operations, and professional development for care professionals. From sourcing and onboarding to training and compliance, you'll ensure processes run seamlessly while building lasting candidate and employee relationships.

Job Overview

Employment type: Full-time

Shift: Mid Shift

Work setup: Hybrid, Alabang

Exciting Perks Await:

• Day 1 HMO coverage with free dependent
• Competitive Salary Package
• Hybrid work arrangement
• Prime office location in Alabang (accessible by PUVs, near restaurants and banks)
• Fixed weekends off
• Salary Advance Program through our banking partner (eligibility and approval subject to assessment, available to employees with 6 months tenure)
• Unlimited upskilling through Emapta Academy courses (Visit: )
• Free 24/7 access to our office gyms (Ortigas and Makati) with a physical fitness trainer
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• 20 annual leaves (5 convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

The Qualifications We Seek

• Minimum 3 years of full-cycle recruitment experience, preferably in the care industry or related field.
• Strong knowledge of Care Professional qualifications, certifications, and essential traits.
• Proven ability to source, attract, and assess candidates effectively.
• Skilled in job posting, candidate sourcing, interviewing, and hiring.
• Well-developed administration skills.
• Excellent English communication skills (written and verbal).
• Understanding of values and culture aligned with people care.
• Confident and self-motivated with strong relationship-building skills.
• Experience with candidate screening and selection.
• Proficiency in IT systems, Microsoft Office, and ATS tools.
• Strong organization, prioritization, and accuracy under pressure.
• Team player-self-motivated, results-driven, and resilient.

Your Daily Tasks

Recruitment Support

• Manage all aspects of recruitment administration ensuring compliance with legislation, Regulatory, and Franchise Standards.
• Maintain effective communication with candidates and manage the end-to-end candidate process ensuring a positive and engaging candidate experience.
• Monitor recruitment channels for new candidate enquiries.
• Contact all applicants in a timely manner and conduct a telephone interview to assess fit.
• Upload candidate profiles into the applicant tracking system (ATS).
• Schedule interviews and verify candidate ID for background checks.
• Process pre-employment checks, references, contracts, welcome emails, and payroll setup.
• Ensure job boards and recruitment sources are optimized.
• Communicate daily with the office/line manager via telephone, email, and Microsoft Teams.
• Carry out duties necessary for smooth business operations.
• Ensure compliance with Equality, Diversity, and Equal Opportunities policies.

Care Professional Development Support

• Allocate and monitor completion of online training through the learning cloud system.
• Monitor expired Care Professional tasks and coordinate training, support visits, supervisions, and appraisals.
• Send reminders for training/events to maximize attendance.

General Administrative Support

Monitor expired documentation (e.g., MOT certificates) and follow up with care professionals.

Flag key events such as birthdays and work anniversaries.

Manage incoming emails, forward them, or raise tasks in the planner system.

Provide phone support during busy periods.

Maintain Care Professional folders in Microsoft 365.

Participate in daily meetings and team discussions.

About the Client

Empowering Care, One Connection at a Time

Our client is a trusted name in healthcare staffing and support, dedicated to connecting compassionate professionals with meaningful careers. With a strong commitment to compliance, care quality, and people-first values, they ensure that every process-from recruitment to employee development-is done with integrity, empathy, and excellence.

Welcome to Emapta Philippines

Join a team that values camaraderie, excellence, and growth. Recognized as one of the Top 20 Dream Companies of Filipinos in 2024, Emapta stands proudly alongside industry giants, offering stability and exciting career opportunities. Your career flourishes here with competitive compensation, international clients, and a work culture focused on collaboration and innovation. Work with global clients across industries, supported by a stable foundation and like-minded professionals passionate about making an impact. We empower your success with opportunities for personal and professional development in an inclusive environment. Apply now and be part of the #EmaptaEra