Executive Assistant

Supporting Visionaries, Enabling Success

Our client is a US-based consulting firm helping leaders make smarter financial decisions for long-term growth. With a strong emphasis on teamwork, communication, and strategic guidance, they offer a collaborative virtual workspace that champions leadership support and operational excellence.

Job Description

As an Executive Assistant, you will provide top-tier support to the leadership team through seamless calendar, inbox, and travel management, document preparation, event coordination, and internal operations. This role demands proactive communication, multi-tasking finesse, and the confidence to drive high-level support functions from behind the scenes.

Job Overview

Employment Type: Full-time
Shift: Night shift; Monday to Friday 8:00 PM to 5:00 AM PHT
Work Setup: Permanent Work From Home

Exciting Perks Await

• Day 1 HMO coverage with free dependent
• Competitive Salary Package
• Night differential pay to maximize your earnings
• Permanent WFH arrangement
• Fixed weekends off
• Emapta customized laptop
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit )
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used on your own discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

The Qualifications We Seek

• Bachelor's degree in Business Administration, Communications, or a related field (preferred)
• Minimum of 3 years' experience in an Executive Assistant or similar administrative role
• Proven ability to support multiple executives with calendar, email, and meeting management
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multitask and prioritize in a fast-paced environment
• High level of professionalism and discretion when handling sensitive information
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Familiarity with CRM systems and video conferencing tools (e.g., Zoom, Teams, Google Meet)
• Experience coordinating travel, preparing itineraries, and assisting with company events

Your Daily Tasks

Executive Support

• Provide high-level support to the CEO and partner team, including managing schedules, preparing reports, and facilitating communication.
• Monitor, coordinate, organize, and manage the leadership team's calendars and email accounts to ensure appropriate follow-up, and assist in organizing inboxes.
• Coordinate and book travel for the leadership team.
• Draft letters, memos, meeting notes, reports, and other documents.
• Support the leadership team in capturing accurate and timely business development activities in Zoho CRM.
• Support the leadership team in tracking and organizing business expenses and receipts.
• Assist with new client setup by creating new project codes, shared folders, and sending welcome emails to clients.

Office Management

• Manage relationships with 3rd party IT services provider, and other technology services and platforms.
• Provide clerical support to partners when needed, in the areas of Human Resources, IT, and Accounting.

Event Coordination

• Plan, coordinate, and oversee company events for various stakeholder groups.
• Manage the firm's annual calendar of events, including volunteer days and coordinate activities, firm happy hours, welcome to the team lunches, and the company holiday party.
• Oversee gifting for clients, team members, and referral networks.

Communication & Documentation Management

• Facilitate communication between partners and internal/external stakeholders, including drafting correspondence and managing email.
• Prepare, edit, and distribute reports, presentations, and other documents.

Special Projects

• Assist with special projects and initiatives as needed.

Welcome to Emapta Philippines

Join a team that values camaraderie, excellence, and growth. Recognized as one of the Top 20 Dream Companies of Filipinos in 2024, Emapta stands proudly alongside industry giants, offering stability and exciting career opportunities. Your career flourishes here with competitive compensation, international clients, and a work culture focused on collaboration and innovation. Work with global clients across industries, supported by a stable foundation and like-minded professionals passionate about making an impact. We empower your success with opportunities for personal and professional development in an inclusive environment. Apply now and be part of the #EmaptaEra