Executive Project Assistant

#SparkSuccess at FGC+

Since 2011, FGC+ has been committed to transforming US businesses through our all-inclusive outsourcing solutions. Through the years, we've built strong remote teams, developed customized processes, and provided exceptional customer service, helping companies soar to new heights. Our dedicated professionals excel in supporting a diverse range of industries with unmatched dedication.

Driven by our core values of Empathy, Reliability, Possibility, and Growth, we are focused on #IgnitingPossibility and helping each team member unlock their full potential. At FGC+, we offer more than just a job; we provide a nurturing environment where work-life balance, mentorship, employee engagement, and continuous learning are the pillars of your success.

Here, you are more than just an employee—you are part of a team where you can truly thrive and make a difference.

About the Job:

We're looking for a proactive, detail-oriented Executive Assistant with a strong operator mindset to provide high-level support to the VP of Sales. In this role, you'll thrive in a fast-paced, deadline-driven environment where priorities can shift quickly. You'll serve as a true partner — not just a scheduler — ensuring the VP can focus on strategic priorities while you manage the details with accuracy, discretion, and initiative.

This position calls for someone who communicates clearly, exercises sound judgment and can confidently handle confidential information. The ideal candidate will also be comfortable navigating architectural drawings and plans to support coordination and documentation across internal teams and projects.

What You'll Do:

• Manage a high-volume inbox and complex calendar across time zones — prioritizing, labeling, and responding to critical communications while flagging urgent items that require executive attention.
• Coordinate scheduling, meetings, and travel with foresight — anticipating potential conflicts before they arise.
• Oversee and track sales pipelines, estimates, and internal tickets through CRM systems — ensuring timely updates, follow-ups, and full visibility.
• Serve as a liaison between clients, vendors, and internal teams to maintain clear communication, remove blockers, and keep deliverables on schedule.
• Maintain daily operations and workflow — keeping tasks, records, and shared files organized, accurate, and up to date.
• Support contract cycles and client administration — preparing proposals, agreements, and milestone documentation.
• Create and manage meeting materials such as agendas, presentations, and summary notes.
• Maintain and optimize operational tools and systems — ensuring all resources are current, synchronized, and well-organized.
• Read and coordinate around architectural drawings and project plans, tracking document versions and communicating updates to internal teams.

What You'll Bring:

• Bachelor's Degree in Architecture or related field
• BPO experience is a plus
• A proactive and resourceful mindset with strong organizational and problem-solving skills.
• Proven experience supporting senior executives, ideally within a sales or project-driven environment.
• Excellent communication and judgment, with the ability to handle sensitive information discreetly.
• Comfort working under tight deadlines and adapting to shifting priorities with composure and professionalism.
• Familiarity with architectural drawings or technical documentation is a plus.
• High level of accountability, accuracy, and ownership — with the confidence to admit and correct mistakes transparently.
• Strong proficiency with email, calendar, and task management tools (e.g., Google Workspace, Outlook, CRMs, project trackers).
• Can work on-site and graveyard shift

What we have to offer:

• A company culture based on our purpose to bring out the untapped potential, creativity, and success in people, partnerships, and brands.
• A culture built on the mission to develop high-functioning teams by providing an environment of constructive support and inspiration where people grow personally and professionally

• A market competitive total compensation/rewards package including:

• Day 1 HMO

• Competitive pay including incentives and generous allowances
• Payment of all statutory government benefits
• 25 days of annual paid leave some days are convertible to cash
• 13th month pay
• Onsite medical support
• Employee Engagement Events
• Employee Referral Program
• Skills, training for personal and professional development

A million possibilities are waiting to be ignited. Click "Apply Now"

EEO Statement:

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Third-Party Agency Notice:

FGC+ will not accept any unsolicited resumes from any third-party recruiting agencies, either domestic or international. FGC+ nor its subsidiaries/LE's will be responsible for any fees from the use of any unsolicited resumes either through our ATS or via electronic mail systems from any agency.