Executive Assistant

We're looking for an Executive Assistant (Product & Growth) to support a founder working across design, product, and technology ventures.

You'll manage day-to-day operations while also helping with product feedback, light creative tasks, and strategic outreach. This is not a typical administrative role — you'll be hands-on with projects, able to think critically, troubleshoot on the fly, and translate fast-moving ideas into action.

If you're tech-savvy, have a strong eye for design and marketing, and thrive in startup-style environments, you'll fit right in.

Why You'll Want to Join:

• You will be paid in USD (bi-monthly: every 15th and 30th)
• Up to 14 days of Paid Time Off annually (starting Day 1)
• Observance of Holidays (based on your location)
• 100% remote setup so you can work wherever you feel most productive
• Work directly with a product and design leader
• Exposure to AI, UX, product development, and growth strategy projects
• Build experience across creative, operational, and strategic workflows

What You'll Work On:

Executive & Operational Support

• Manage calendars, meetings, and task lists across multiple projects
• Handle administrative details like travel, document organization, and follow-ups
• Take 2–3 minute voice notes or briefs and turn them into structured, actionable tasks
• Anticipate needs, ask clarifying questions, and manage priorities without needing heavy supervision

Product & Creative Assistance

• Review and test product flows as a real user, providing detailed feedback on usability and clarity
• Identify what's confusing, what works well, and where the experience could improve
• Create simple visuals, slides, or marketing materials using Canva or similar tools
• Collaborate on light research, competitor analysis, and user feedback summaries

Growth & Outreach

• Support LinkedIn research and outreach for growth or partnership opportunities
• Manage prospect lists, submissions, and tracking systems
• Draft short messages or email templates that align with brand tone and goals
• Help evaluate and organize external vendor or agency contacts

Technical & AI Operations

• Use modern tools like Notion, Airtable, Google Workspace, and ChatGPT to organize and streamline workflows
• Troubleshoot small technical issues — reset passwords, manage shared accounts, and set up new tools when needed
• Suggest process improvements or automations to keep things running efficiently

What You Bring:

• 3+ years of experience as an Executive Assistant, Operations Coordinator, or Creative Assistant
• Strong communication skills — both written and verbal
• Experience with LinkedIn Sales Navigator or business development research
• A good eye for design and marketing, with experience using Canva or similar tools
• Comfort using and learning AI tools, web platforms, and productivity software
• Proactive problem-solving ability and strong attention to detail
• The ability to take initiative, clarify expectations, and deliver without heavy handholding

Nice to Have

• Background in product, design, or tech startup environments
• Understanding of UX, product feedback cycles, or user testing
• Familiarity with CRM or workflow automation tools

How to Apply:

Please include:

• Your updated resume highlighting executive, product, or operations experience
• A short 1–2 minute Loom video introducing yourself and explaining how you approach organization and problem-solving

Only candidates who submit a Loom video will move forward.

If you're organized, sharp, and eager to work directly with a founder who lives at the intersection of design, product, and growth, this role will give you the autonomy and exposure to learn, build, and make real impact every day.

Application Process Overview

Our comprehensive selection process ensures we find the right fit for both you and our clients:

• Initial Application - Submit your application and complete our prequalifying questions
• Video Introduction - Record an video introduction to showcase your communication skills and work experience
• Role-Specific Assessment - Complete a homework assignment tailored to the position (if applicable)
• Recruitment Interview - Initial screening with our talent team
• Executive Interview - Meet with senior leadership to discuss role alignment
• Client Interview - Final interview with the client team you'd be supporting
• Background & Reference Check - Professional reference verification
• Job Offer - Successful candidates receive a formal offer to join the team

Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.