Executive Assistant

5 days ago

Davao City, Davao, Philippines Ecomexperts Full time ₱450,000 - ₱600,000 per year

About EcomexpertsEcomexperts is a specialized SEO agency for e-commerce and B2B clients. We're a process-driven team blending SEO excellence, automation, and creative execution.You'll work directly withMarc (Founder/SEO Director)to strengthen team accountability, tighten execution systems, and turn ideas into action.About The RoleThis role blendsexecutive assistance, project coordination, and operational enablement.You'll be the follow-through engine that ensures nothing falls through the cracks: turning Slack messages into tasks, chasing deliverables, keeping SOPs current, improving team systems, coordinating training, and supporting marketing visibility.The job is open to applicants from Philippines only due to timezone restrictions.Your GoalHelp the team stay accountable, organised, and preparedâso Marc can focus on strategy, growth, and leadership.Key ResponsibilitiesTeam Accountability & Project Follow-Through (40%)Convert ideas and Slack/DMs intoclear taskswith owners, due dates, and âdefinition of done.âTrack tasks to completion and follow up until delivered.Maintain visibility dashboards and accountability trackers across departments.Identify blockers, escalate early, and ensure accountability loops are closed.Support system improvement initiatives inFreedcamp / / internal tools.Run simple retrospective notes to improve workflows weekly.SOPs, Systems & Training (25%)Organise, update, and auditagency SOPs(BookStack / Google Docs / Drive).Build clarity between process vs. outcomeâensure SOPs are concise, current, and used.Coordinatetraining systemsfor new hires (checklists, onboarding templates, Loom libraries).Collect and document lessons learned into repeatable frameworks.Ensure every recurring task has an SOP and checklist before handoff.Client Meeting Preparation (20%)Prepareclient meeting briefs: goals, open items, and supporting data or screenshots.Draft post-meetingaction summariesand circulate within 24 hours.Maintain a âclient contextâ document for each active account (owner, goals, performance, red flags).Support Marc with presentation outlines, key talking points, or short summaries ahead of strategy sessions.Social Media & Brand Support (10%)Coordinate posting acrossLinkedIn, YouTube, and company profilesâpull clips, captions, and drafts.Manage content calendar (posts, stories, quotes, and snippets).Liaise with designers or copywriters to ensure timely delivery of posts.Track engagement metrics and flag high-performing content.Maintain brand asset library (logos, headshots, templates, etc.).Ad-Hoc & Special Projects (5%)Assist with internal initiativesâhiring workflows, client resource creation, team documentation.Research tools or processes that can improve team speed or quality.Take ownership of small improvement projects end-to-end.Success Metrics (Your KPIs)Task Closure Rate:95%+ of assigned tasks completed within deadlines.SOP Accuracy:All active SOPs reviewed/updated quarterly.Meeting Readiness:100% of client meetings prepared 24h prior; summaries delivered within 24h post-meeting.Accountability Response Time:

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